Download Free Car Rental Agreement Between Individuals in Sarracin (Word/PDF)

Renting out your private vehicle to someone else, or renting a car directly from a private owner, is a cost-effective alternative to traditional car rental agencies. However, doing this in Spain requires a clear, legally binding agreement to protect both parties against liabilities, traffic fines, and damages. This article provides a comprehensive guide and a ready-to-use bilingual contract tailored for use in Sarracin.

Instructions on how and where to submit it in Sarracin

As a private car rental agreement ("Contrato de Alquiler de Coche entre Particulares") is a private contract between two individuals, it does not need to be physically submitted to the Town Hall (Ayuntamiento) of Sarracin or the local traffic headquarters (DGT) for the rental itself to take place. However, both parties must keep a signed copy of this contract for the duration of the rental period in case of police stops, insurance checks, or liability claims. Furthermore, if the vehicle is being used commercially on a regular basis, tax obligations with the Spanish Tax Agency (Hacienda) may apply. For local administrative matters in Sarracin, you can visit the municipal office at the local Ayuntamiento if you need to register residency-related vehicle changes, though standard rentals remain strictly between the private parties.

CONTRATO DE ALQUILER DE VEHÍCULO ENTRE PARTICULARES / PRIVATE CAR RENTAL AGREEMENT

En Sarracin (Burgos), a [Día] de [Mes] de [Año]

REUNIDOS / THE PARTIES

De una parte, D./Dña. [Nombre Arrendador], mayor de edad, con DNI [DNI Arrendador], y domicilio a efectos de notificación en [Dirección en Sarracin u otra], en adelante el ARRENDADOR.
On one part, Mr./Ms. [Landlord Name], of legal age, with ID [Landlord ID], and address at [Address], hereinafter referred to as the LESSOR.

Y de otra parte, D./Dña. [Nombre Arrendatario], mayor de edad, con DNI/NIE [DNI Arrendatario], y domicilio en [Dirección], en adelante el ARRENDATARIO.
And on the other part, Mr./Ms. [Tenant Name], of legal age, with ID/NIE [Tenant ID], and address at [Address], hereinafter referred to as the LESSEE.

Ambas partes se reconocen mutuamente capacidad legal suficiente para la firma del presente contrato y / Both parties mutually recognize sufficient legal capacity to sign this contract and:

EXPONEN / DECLARE

PRIMERO: Que el ARRENDADOR es propietario del vehículo cuyos datos se detallan a continuación:
FIRST: That the LESSOR is the owner of the vehicle detailed below:

• Marca / Brand: [Marca]
• Modelo / Model: [Modelo]
• Matrícula / License Plate: [Matrícula]
• VIN / Número de Bastidor: [Número de Bastidor]

SEGUNDO: Que el ARRENDADOR cede el uso del vehículo al ARRENDATARIO bajo las siguientes:
SECOND: That the LESSOR cedes the use of the vehicle to the LESSEE under the following:

CLÁUSULAS / CLAUSES

1. DURACIÓN / DURATION: El alquiler comenzará el día [Fecha inicio] a las [Hora] horas y finalizará el día [Fecha fin] a las [Hora] horas.
The rental will start on [Start Date] at [Time] and will end on [End Date] at [Time].

2. PRECIO Y FORMA DE PAGO / PRICE AND PAYMENT: El precio total del alquiler asciende a [Cantidad] euros, que serán abonados mediante [Método de pago] en el momento de la firma de este contrato.
The total rental price amounts to [Amount] euros, payable via [Payment Method] upon signing this contract.

3. MULTAS Y SANCIONES / FINES AND PENALTIES: El ARRENDATARIO será el único responsable de todas las infracciones de tráfico cometidas durante el periodo de vigencia de este contrato, así como de su pago puntual.
The LESSEE shall be solely responsible for all traffic violations committed during the term of this contract, as well as for their prompt payment.

Y en prueba de conformidad, firman el presente contrato por duplicado en Sarracin, en la fecha arriba indicada.
In witness whereof, the parties sign this contract in duplicate in Sarracin, on the date indicated above.

Fdo. El Arrendador / Signed Lessor: ____________________      Fdo. El Arrendatario / Signed Lessee: ____________________

Additional documentation required

To ensure the rental is fully compliant with Spanish regulations when driving around Sarracin and the rest of Spain, the private lessor must provide the renter with specific documents to keep inside the glove compartment. These include the original vehicle registration certificate ("Permiso de Circulación"), the valid ITV (Technical Vehicle Inspection) sheet and sticker, and proof of valid mandatory third-party vehicle insurance ("Póliza de Seguro"). Additionally, the driver (lessee) must present a valid, unexpired driving license ("Permiso de Conducir") recognized in Spain.

Expert tip: Always take detailed photos of the vehicle's interior and exterior (including fuel levels and odometer reading) both at the handover in Sarracin and upon return. This prevents disputes regarding potential damages and ensures a smooth private rental experience.