Download Free Car Rental Agreement Between Private Individuals in Guarnizo (Word/PDF)

Renting a vehicle directly from another individual is an increasingly popular and cost-effective alternative to traditional car rental agencies in Cantabria. However, doing this safely requires a solid legal foundation. A private car rental agreement between individuals (known in Spain as a Contrato de Alquiler de Coche entre Particulares) is a private contract signed between the vehicle owner (the lessor) and the driver (the lessee). This document clearly establishes the rights, responsibilities, rental duration, payment terms, and conditions of use, protecting both parties in case of a breakdown, traffic fine, or accident while driving around Guarnizo and the rest of Spain.

Instructions on how and where to submit it in Guarnizo

Because this is a private agreement between two individuals, it does not need to be submitted to the local Town Hall (Ayuntamiento de El Astillero, which jurisdiction Guarnizo belongs to) or the DGT (Directorate-General for Traffic) for the rental period itself. However, both parties must follow these practical steps in Guarnizo:

• Sign in Duplicate: Print two physical copies of the contract so both the owner and the renter keep an original, signed copy.
• DGT Notification (Recommended): While not strictly mandatory for short-term rentals, if you are renting the vehicle for an extended period, the owner can notify the DGT of the habitual driver to ensure any traffic fines (multas) issued by local police in Guarnizo go directly to the renter.
• Insurance Check: The owner must verify with their car insurance company that third-party liability (and ideally comprehensive coverage) extends to the driver named in the contract.

CONTRATO DE ALQUILER DE COCHE ENTRE PARTICULARES / PRIVATE CAR RENTAL AGREEMENT

En Guarnizo (Cantabria), a [Día] de [Mes] de [Año].
In Guarnizo (Cantabria), on [Day] of [Month], [Year].

REUNIDOS / PARTIES

De una parte, D./Dña. [Nombre y Apellidos del Propietario], con DNI [Número de DNI], y domicilio en [Dirección en Guarnizo u otra localidad], en adelante el ARRENDADOR.
On one part, Mr./Ms. [Owner's Name], with ID [ID Number], and address at [Address], hereinafter the LESSOR.

Y de otra parte, D./Dña. [Nombre y Apellidos del Arrendatario], con DNI/Pasaporte [Número], y domicilio en [Dirección], en adelante el ARRENDATARIO.
And on the other part, Mr./Ms. [Renter's Name], with ID/Passport [Number], and address at [Address], hereinafter the LESSEE.

Ambas partes se reconocen mutua capacidad legal para obligarse y acuerdan las siguientes: / Both parties mutually recognize their legal capacity and agree to the following:

CLÁUSULAS / CLAUSES

PRIMERA. OBJETO / FIRST. SUBJECT MATTER
El Arrendador cede en alquiler al Arrendatario el vehículo marca [Marca], modelo [Modelo], matrícula [Matrícula], en adelante el VEHÍCULO.
The Lessor rents to the Lessee the vehicle make [Make], model [Model], license plate [Plate], hereinafter the VEHICLE.

SEGUNDA. DURACIÓN Y HORARIO / SECOND. DURATION AND SCHEDULE
El periodo de alquiler comenzará el día [Fecha inicio] a las [Hora] horas y finalizará el día [Fecha fin] a las [Hora] horas.
The rental period will begin on [Start Date] at [Time] and will end on [End Date] at [Time].

TERCERA. PRECIO Y FORMA DE PAGO / THIRD. PRICE AND PAYMENT METHOD
El precio total del alquiler asciende a [Cantidad en euros] €, que el Arrendatario abonará al Arrendador en el momento de la firma de este contrato mediante [efectivo / transferencia bancaria].
The total rental price is [Amount in Euros] €, which the Lessee shall pay to the Lessor upon signing this contract via [cash / bank transfer].

CUARTA. FIANZA / FOURTH. DEPOSIT
El Arrendatario entrega en este acto la cantidad de [Cantidad] € en concepto de fianza para responder de posibles daños o multas. Dicha cantidad será devuelta al finalizar el contrato tras la revisión del vehículo.
The Lessee delivers the amount of [Amount] € as a deposit to cover potential damages or fines. This amount will be returned at the end of the contract after inspecting the vehicle.

QUINTA. OBLIGACIONES DEL ARRENDATARIO / FIFTH. OBLIGATIONS OF THE LESSEE
El Arrendatario se compromete a conducir el vehículo con diligencia, respetar las normas de tráfico y no ceder su uso a terceros. Los gastos de combustible correrán a cargo del Arrendatario.
The Lessee undertakes to drive the vehicle diligently, comply with traffic regulations, and not transfer its use to third parties. Fuel expenses shall be borne by the Lessee.

Y en prueba de conformidad, firman las partes por duplicado en el lugar y fecha indicados.
In witness whereof, the parties sign in duplicate at the place and date indicated.

Fdo. El Arrendador / Lessor Signature: _______________________

Fdo. El Arrendatario / Lessee Signature: _______________________

Additional documentation required

To ensure the rental process is legally secure and smooth in Guarnizo, both parties should gather and present the following documents alongside the signed contract:

• Valid Driving Licence: The driver (Arrendatario) must present a valid Spanish driving licence (Permiso de Conducir) or an international equivalent valid in Spain, appropriate for the vehicle category.
• DNI, NIE, or Passport: Valid identification documents for both the owner and the renter.
• Vehicle Documentation: The owner must keep inside the car the official Vehicle Registration Certificate (Permiso de Circulación) and the ITV (Technical Vehicle Inspection) card showing that the car has passed its mandatory Spanish technical inspection.
• Compulsory Insurance Policy: A receipt proving that the mandatory vehicle insurance (Seguro Obligatorio de Automóvil) is fully paid and active.

As an expert tip for drivers in Guarnizo, always perform a visual inspection of the car together before handing over the keys. Take clear photographs of the vehicle's exterior (front, back, sides) and fuel gauge level to avoid any disputes regarding pre-existing scratches or fuel levels upon the car's return.