Private Car Rental Agreement Template for Cala: Downloadable PDF/Word

Renting a vehicle directly from another individual in Spain is a common practice, especially in smaller towns like Cala. However, because this is a private transaction rather than a professional rental, it is legally crucial to have a signed contract that clearly defines the liabilities, insurance coverage, and duration of the rental. This template serves as a bilingual legal protection for both the owner and the driver, ensuring that all terms are transparent and enforceable under Spanish civil law.

Instructions on how to use and formalize this agreement in Cala

Once you have completed the document below, you do not need to submit it to a government office, as this is a private civil contract. However, for it to hold weight in the event of a dispute or a traffic fine (multa), follow these steps:

• Print two copies: one for the owner and one for the driver.
• Ensure both parties sign every page of the document.
• Attach a photocopy of the DNI or NIE of both parties to each copy of the contract.
• If the vehicle is involved in a traffic violation while being rented, the owner will initially receive the fine. This contract is the document you will use to perform the "Identificación del Conductor" (Driver Identification) process with the DGT (Dirección General de Tráfico) to shift the responsibility to the person who was driving at the time.

CONTRATO DE ALQUILER DE VEHÍCULO ENTRE PARTICULARES / PRIVATE CAR RENTAL AGREEMENT

En Cala, a [Fecha] / In Cala, on [Date]

REUNIDOS / THE PARTIES

De una parte, [Nombre del Propietario], con DNI/NIE [Número] y domicilio en [Dirección]. (En adelante, el "Arrendador").
On one part, [Owner's Name], with ID/NIE [Number] and address at [Address]. (Hereinafter, the "Lessor").

De otra parte, [Nombre del Arrendatario], con DNI/NIE [Número] y domicilio en [Dirección]. (En adelante, el "Arrendatario").
On the other part, [Renter's Name], with ID/NIE [Number] and address at [Address]. (Hereinafter, the "Lessee").

OBJETO / OBJECT
El Arrendador cede el uso del vehículo marca [Marca], modelo [Modelo], con matrícula [Matrícula] al Arrendatario.
The Lessor grants the use of the vehicle [Make], model [Model], license plate [Plate] to the Lessee.

DURACIÓN Y PRECIO / DURATION AND PRICE
El alquiler tendrá una duración desde [Fecha/Hora inicio] hasta [Fecha/Hora fin]. El precio acordado es de [Cantidad] euros.
The rental period shall be from [Start Date/Time] to [End Date/Time]. The agreed price is [Amount] euros.

CLÁUSULAS / CLAUSES
1. El Arrendatario se hace responsable de cualquier sanción de tráfico recibida durante el periodo de alquiler.
1. The Lessee assumes responsibility for any traffic fines received during the rental period.
2. El vehículo se entrega en perfecto estado de funcionamiento.
2. The vehicle is delivered in perfect working condition.

Firmas / Signatures:
__________________________ (Lessor) __________________________ (Lessee)

Additional documentation required

To ensure the agreement is fully compliant and safe, you must keep the following documents attached to your contract:

• Vehicle Registration (Permiso de Circulación): Verify the vehicle is legally registered.
• ITV Card (Inspección Técnica de Vehículos): Ensure the car has passed its technical inspection and the sticker is current.
• Proof of Insurance: Confirm that the insurance policy covers "third-party" (responsabilidad civil) and check if it allows for the vehicle to be used by other drivers.
• Driver's License: The renter must provide a valid Spanish or EU-recognized driver's license.

Expert Tip: Always take dated photographs of the vehicle's exterior and interior before and after the rental period. In the event of a dispute regarding damages, these timestamped photos serve as the most effective evidence in a Spanish court. If the rental involves payment, always use a traceable method like a bank transfer to maintain a clear financial record.