Download Free Car Rental Agreement Between Private Individuals in Cadalso de los Vidrios (Word/PDF)

Renting out your vehicle to a friend, neighbor, or a private client in the Community of Madrid can be a great way to generate extra income, but doing it without proper paperwork is a massive legal risk. A Private Car Rental Agreement (Contrato de Alquiler de Coche entre Particulares) is a legally binding contract designed specifically for peer-to-peer car sharing. It clearly establishes the rights and responsibilities of both the owner (arrendador) and the driver (arrendatario), protecting both parties in case of mechanical breakdowns, traffic fines, or accidents.

Instructions on how and where to use and sign this document in Cadalso de los Vidrios

Unlike official government procedures, a private car rental agreement does not need to be submitted to the Town Hall (Ayuntamiento) of Cadalso de los Vidrios or any traffic headquarters (DGT) to be legally valid. However, to ensure maximum legal protection when executing this contract locally, follow these practical steps:

• Sign in Duplicate: Print two physical copies of the bilingual agreement so that both the owner and the driver retain an original signed copy.
• Vehicle Inspection: Complete the inspection checklist included in the contract right before handing over the keys, ideally in a well-lit area within Cadalso de los Vidrios (such as near the historic center or local parking zones) to document any pre-existing scratches or dents.
• Digital Execution: If the parties are not meeting in person to sign, ensure the document is signed using a recognized digital signature platform to guarantee timestamp and authenticity.
• Notification of Drivers: If required by your private insurance policy, notify your car insurance provider that a secondary driver will be operating the vehicle during the specified dates.

CONTRATO DE ALQUILER DE COCHE ENTRE PARTICULARES / PRIVATE CAR RENTAL AGREEMENT

En Cadalso de los Vidrios (Madrid), a [Día] de [Mes] de [Año].
In Cadalso de los Vidrios (Madrid), on [Day] of [Month], [Year].

REUNIDOS / THE PARTIES

DE UNA PARTE, D./Dña. [Nombre y Apellidos del Propietario], con DNI [Número de DNI], y domicilio en [Dirección completa en Cadalso de los Vidrios u otra localidad], en adelante el ARRENDADOR.
FROM ONE PART, Mr./Ms. [Owner's Full Name], with ID/Passport [Number], and address at [Full Address], hereinafter the LESSOR.

Y DE OTRA PARTE, D./Dña. [Nombre y Apellidos del Conductor], con DNI/Pasaporte [Número], y domicilio en [Dirección completa], en adelante el ARRENDATARIO.
AND FROM THE OTHER PART, Mr./Ms. [Driver's Full Name], with ID/Passport [Number], and address at [Full Address], hereinafter the LESSEE.

Ambas partes se reconocen mutua capacidad legal para este acto y
Both parties mutually recognize their legal capacity to execute this act and

EXPONEN / DECLARE

PRIMERO: Que el ARRENDADOR es propietario del vehículo marca [Marca], modelo [Modelo], con matrícula [Matrícula] y número de bastidor [Número de Bastidor], en adelante el VEHÍCULO.
FIRST: That the LESSOR is the owner of the vehicle make [Make], model [Model], license plate [Plate Number], and VIN [VIN Number], hereinafter the VEHICLE.

SEGUNDO: Que el ARRENDATARIO está interesado en alquilar el VEHÍCULO bajo los términos y condiciones recogidos en las siguientes:
SECOND: That the LESSEE is interested in renting the VEHICLE under the terms and conditions set forth in the following:

CLÁUSULAS / CLAUSES

PRIMERA. - OBJETO Y DURACIÓN. El ARRENDADOR cede el uso del VEHÍCULO al ARRENDATARIO desde el día [Fecha de inicio] a las [Hora] horas hasta el día [Fecha de finalización] a las [Hora] horas. Cualquier extensión del contrato deberá ser acordada previamente por escrito.
FIRST. - OBJECT AND DURATION. The LESSOR leases the use of the VEHICLE to the LESSEE from [Start Date] at [Time] until [End Date] at [Time]. Any extension must be agreed upon in writing beforehand.

SEGUNDA. - PRECIO Y FORMA DE PAGO. El precio total del alquiler se fija en la cantidad de [Cantidad en Euros] €, que el ARRENDATARIO paga en este acto [o mediante transferencia bancaria], sirviendo este documento como eficaz carta de pago.
SECOND. - PRICE AND PAYMENT METHOD. The total rental price is set at [Amount in Euros] €, which the LESSEE pays at this moment [or via bank transfer], serving this document as an effective receipt.

TERCERA. - MULTAS Y SANCIONES. El ARRENDATARIO será el único responsable de todas las multas, sanciones y infracciones de tráfico cometidas durante el periodo de vigencia de este contrato, así como de los daños derivados del incumplimiento de las normativas de circulación vigentes en España.
THIRD. - FINES AND PENALTIES. The LESSEE shall be solely responsible for all fines, penalties, and traffic infractions committed during the term of this contract, as well as damages arising from non-compliance with traffic regulations in force in Spain.

CUARTA. - ESTADO DEL VEHÍCULO Y USO. El VEHÍCULO se entrega en perfecto estado de funcionamiento y chapa, con [Kilometraje] kilómetros. El ARRENDATARIO se compromete a hacer un uso diligente del mismo, estando prohibido subarrendarlo o utilizarlo para actividades ilegales o carreras.
FOURTH. - VEHICLE CONDITION AND USE. The VEHICLE is delivered in perfect working and body condition, with [Mileage] kilometers. The LESSEE commits to diligent use, subleasing or using it for illegal activities or races being strictly prohibited.

Y en prueba de conformidad, firman las partes el presente documento por duplicado en el lugar y fecha arriba indicados.
And as proof of conformity, the parties sign this document in duplicate at the place and date indicated above.

Fdo. El Arrendador / The Lessor: _________________          Fdo. El Arrendatario / The Lessee: _________________

Additional documentation required

To ensure that the car rental between private parties goes smoothly and complies with Spanish regulations, both parties should gather and review the following documentation before handing over the keys in Cadalso de los Vidrios:

• Valid Driving License (Permiso de Conducir): The driver must present a valid Spanish or recognized international driving license appropriate for the vehicle category (typically a B license), ensuring it has not expired.
• Identity Documents: DNI, NIE, or valid Passport for both the owner and the renter to verify identities.
• Vehicle Documentation: The original Permiso de Circulación (Registration Certificate) and the ITV card (Ficha Técnica) showing that the vehicle has passed Spain's mandatory technical vehicle inspection up to date.
• Proof of Insurance: A copy of the current Seguro Obligatorio de Automóvil policy. Always verify with your insurance company whether third-party or comprehensive coverage extends to occasional drivers.

Expert tip: Always take time-stamped photographs of the exterior and interior of the car—including the fuel gauge and dashboard mileage—immediately before handing over the keys and upon its return in Cadalso de los Vidrios. This simple habit prevents disputes regarding fuel levels or unexpected vehicle damage.