📝 Trámites y Plantillas DGT

Downloadable Vehicle Assignment Agreement for Companies and Employees in Vall d'Alba

If you are a business owner or an employee based in Vall d'Alba, you may need to formalize the use of a company vehicle for private or professional purposes. This "Documento de Cesión de Uso de Vehículo" is a private contract that establishes the terms, responsibilities, and tax implications of assigning a vehicle to an employee. It is essential for tax compliance with the Spanish Tax Agency (Agencia Tributaria) and for clarifying liability regarding traffic fines and maintenance.

Instructions on how and where to submit it in Vall d'Alba

Since this is a private internal agreement between a company and an employee, it does not need to be filed with the DGT (Dirección General de Tráfico) or the Vall d'Alba Town Hall for general usage. However, you should keep a signed copy in the company records for the following reasons:

Tax Inspection: To justify the "retribución en especie" (benefit in kind) for tax purposes.
Traffic Fines: If the vehicle incurs a fine, this document proves who had the vehicle in their possession at the time of the infraction.
Insurance: To ensure the insurance provider is aware of the authorized driver.

If you need to register a change of ownership or a change of address for a vehicle, you would visit the nearest DGT provincial office (Jefatura Provincial de Tráfico) in Castellón, or consult the local Vall d'Alba administrative office for general guidance.

📄 Modelo Oficial / Official Template

Plantilla / Template

CONTRATO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

En Vall d’Alba, a [Día] de [Mes] de [Año]. / In Vall d’Alba, on this [Day] of [Month], [Year].

REUNIDOS / PARTIES
De una parte, la empresa [Nombre de la Empresa], con NIF [NIF], y domicilio social en [Dirección], representada por [Nombre del Representante]. (The Company)
Y de otra parte, D./Dña. [Nombre del Empleado], con DNI/NIE [DNI/NIE], con domicilio en [Dirección]. (The Employee)

CLÁUSULAS / CLAUSES
PRIMERA. OBJETO / SUBJECT: La empresa cede al empleado el uso del vehículo marca [Marca], modelo [Modelo], con matrícula [Matrícula]. / The company assigns to the employee the use of the vehicle [Make], [Model], plate number [Plate].
SEGUNDA. FINALIDAD / PURPOSE: El vehículo se destinará a [uso profesional / uso mixto]. / The vehicle is to be used for [professional use / mixed use].
TERCERA. RESPONSABILIDAD / LIABILITY: El empleado se compromete a realizar un uso diligente del vehículo, siendo responsable de las multas de tráfico durante el periodo de cesión. / The employee agrees to use the vehicle diligently, assuming liability for traffic fines during the assignment period.
CUARTA. MANTENIMIENTO / MAINTENANCE: Los gastos de mantenimiento, seguro e impuestos serán a cargo de [Empresa/Empleado]. / Maintenance, insurance, and taxes shall be covered by [Company/Employee].

Firmado por ambas partes / Signed by both parties:

[Firma Empresa / Company Signature] ___________ [Firma Empleado / Employee Signature] ___________

Additional documentation required

To ensure the agreement is legally robust, keep the following documents attached to your contract:

Vehicle Registration (Permiso de Circulación): A copy showing the company as the owner.
Technical Inspection Card (ITV): Proof that the vehicle is roadworthy and up to date.
Insurance Policy: Verification that the assigned driver is covered under the current policy.
Employment Contract: A reference to the clause in the employment agreement that mentions the vehicle as part of the compensation package.

Expert Tip: If the vehicle is used for private purposes, remember that this is considered a "retribución en especie" (benefit in kind). You must calculate the percentage of private use correctly to report it on the employee's payroll and tax withholdings (IRPF). If you are unsure about the tax calculation, consult with a "gestoría" in Vall d'Alba to avoid penalties from the Spanish Tax Agency.