Vehicle Assignment Agreement for Companies and Employees in Sergude: Free Template Download

If you are a business owner or an employee based in Sergude, Galicia, managing the legal use of company vehicles is a critical administrative task. A "Documento de Cesión de Vehículo" (Vehicle Assignment Agreement) is a formal contract that establishes the terms, responsibilities, and conditions under which a company allows an employee to use a vehicle for professional and/or personal purposes. This document is essential for tax purposes, insurance coverage, and liability protection in the event of traffic infractions.

Instructions on how and where to submit it in Sergude

While this is a private contract between the employer and the employee, it serves as your primary defense during traffic stops or when dealing with the Dirección General de Tráfico (DGT). You do not need to submit this to the local Sergude town hall; however, you must keep a signed copy inside the vehicle at all times.

• Digital Signature: Both parties should sign the document. If you have a digital certificate (Certificado Digital), you can sign it electronically to ensure its authenticity.
• Keep it accessible: Always keep a physical or digital copy in the vehicle. If the vehicle is stopped by the Guardia Civil in the vicinity of Sergude, this document proves that the driver is authorized to use the company car.
• Tax Notification: If the vehicle is used for personal purposes, ensure your accountant reports this as a "retribución en especie" (payment in kind) to the Agencia Tributaria to comply with Spanish tax laws.

DOCUMENTO DE CESIÓN DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

En/In Sergude, a [Date] de [Month] de 202X.

REUNIDOS / THE PARTIES:
De una parte, la empresa [Company Name], con NIF [Tax ID], y domicilio social en [Address]. (Hereinafter "The Company").
De otra parte, D./Dña. [Employee Name], con DNI/NIE [ID Number], con domicilio en [Address]. (Hereinafter "The Employee").

CLÁUSULAS / CLAUSES:
1. Objeto / Object: La Empresa cede el uso del vehículo marca [Make], modelo [Model], matrícula [License Plate] al Empleado. / The Company assigns the use of the vehicle [Make], model [Model], license plate [License Plate] to the Employee.
2. Uso / Use: El vehículo se destinará a fines profesionales y [permitido/no permitido] fines personales. / The vehicle shall be used for professional purposes and [allowed/not allowed] for personal use.
3. Mantenimiento y Sanciones / Maintenance and Penalties: El Empleado se compromete a mantener el vehículo en buen estado y asumir cualquier sanción de tráfico derivada de su conducción. / The Employee agrees to maintain the vehicle in good condition and assumes responsibility for any traffic penalties incurred while driving.
4. Devolución / Return: El vehículo será devuelto a la Empresa al finalizar la relación laboral o cuando esta lo requiera. / The vehicle shall be returned to the Company upon termination of the employment relationship or upon request.

Firmas / Signatures:
Por la Empresa / For the Company: ____________________
El Empleado / The Employee: ____________________

Additional documentation required

To ensure full compliance while operating in Sergude and the wider Spanish territory, make sure the vehicle folder includes the following documents alongside your signed assignment agreement:

• Permiso de Circulación: The vehicle's registration certificate.
• Tarjeta de Inspección Técnica (ITV): Valid proof of the vehicle's roadworthiness.
• Insurance Policy: Proof of current insurance coverage (Seguro Obligatorio).
• Tax Receipt: Proof of payment of the "Impuesto sobre Vehículos de Tracción Mecánica" (IVTM) for the current year.

Expert Tip: Always perform a visual inspection of the vehicle with the employee before handing over the keys and document any pre-existing scratches or mechanical issues in an annex to this contract. This prevents disputes regarding damages when the vehicle is eventually returned. If you are operating a fleet, consider using a GPS tracking log to simplify tax deductions related to professional mileage.