Downloadable Vehicle Assignment Agreement Template for Sarria (Word/PDF)

If you are a business owner or an employee in Sarria, Galicia, you may need to formalize the use of a company vehicle for professional or personal purposes. A Documento de Cesión de Vehículo (Vehicle Assignment Agreement) is a private contract that clarifies the responsibilities, insurance coverage, and usage terms between the company and the driver. Using this document is essential to avoid tax complications with the Spanish Tax Agency (Hacienda) and to ensure clear liability in the event of traffic fines or accidents.

Instructions on how and where to submit it in Sarria

Since this is a private agreement between two parties, it does not need to be submitted to the local Sarria Town Hall (Ayuntamiento) or the DGT (Dirección General de Tráfico) for the purpose of the contract itself. However, you should keep signed copies in your records for:

• Tax Purposes: To justify the vehicle's use as a business expense.
• Traffic Fines: If the vehicle receives a fine, you will need this document to prove who was the driver at the time of the infraction (identifying the driver).
• Insurance: To ensure the insurance policy covers the specific driver assigned to the vehicle.

If you need to register a change of ownership or a long-term lease, you would typically visit the nearest Jefatura Provincial de Tráfico in Lugo, as Sarria falls under that provincial jurisdiction.

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

REUNIDOS / THE PARTIES
De una parte, [Nombre de la Empresa], con NIF [NIF], y domicilio social en [Dirección], representada por [Nombre del representante] (en adelante, "la Empresa").
On one hand, [Company Name], with Tax ID [NIF], and registered office at [Address], represented by [Representative Name] (hereinafter, "the Company").

EXPONEN / DECLARE
Que la Empresa es titular del vehículo [Marca y Modelo], con matrícula [Matrícula].
That the Company is the owner of the vehicle [Make and Model], with license plate [Plate Number].

ACUERDAN / AGREE
PRIMERO (Objeto): La Empresa cede el uso del vehículo mencionado al trabajador [Nombre del Empleado] con DNI [DNI].
FIRST (Object): The Company assigns the use of the aforementioned vehicle to the employee [Employee Name] with ID [DNI].

SEGUNDO (Uso): El vehículo será utilizado para [uso profesional / uso mixto].
SECOND (Use): The vehicle shall be used for [professional use / mixed use].

TERCERO (Responsabilidad): El empleado se compromete a mantener el vehículo en buen estado y a asumir las sanciones de tráfico derivadas de su uso.
THIRD (Liability): The employee agrees to maintain the vehicle in good condition and to assume responsibility for traffic fines derived from its use.

En [Ciudad], a [Día] de [Mes] de [Año].
In [City], on [Day] of [Month] of [Year].

Firma Empresa / Company Signature: ____________________
Firma Empleado / Employee Signature: ____________________

Additional documentation required

To ensure your records are complete and compliant with Spanish regulations, keep the following documents attached to the agreement:

• A copy of the vehicle's Permiso de Circulación (Registration Certificate).
• The current Ficha Técnica (Technical Inspection Card) showing the last ITV (technical inspection) pass.
• Proof of insurance policy covering the assigned driver.
• A copy of the employee's valid Spanish driving license (Permiso de Conducir).

Expert Tip: Always perform a "check-out" inspection of the vehicle before handing the keys to the employee. Document any existing scratches or mechanical issues in an annex to this contract. This simple step prevents disputes regarding vehicle damage when the assignment eventually ends. If you are using the vehicle for private purposes, ensure the company correctly declares the "benefit in kind" (retribución en especie) in the employee's payroll to avoid penalties from the Social Security office.