How to Download Your Vehicle Assignment Agreement for Companies and Employees in Santa Agnes de Malanyanes
Managing vehicle assets between a company and its employees in Spain requires proper documentation to avoid tax complications and legal liabilities. This template, the Documento de Cesión de Vehículo, is a formal agreement that outlines the terms under which a company provides a vehicle to an employee for professional and/or personal use. It serves as essential proof for the Spanish Tax Agency (Agencia Tributaria) and insurance providers, ensuring that the usage is clearly defined and compliant with Spanish labor and fiscal regulations.
Instructions on how and where to submit it in Santa Agnes de Malanyanes
Since Santa Agnes de Malanyanes is a decentralized entity belonging to the municipality of La Roca del Vallès, administrative procedures are typically handled through the La Roca del Vallès Town Hall (Ajuntament) or the DGT (Dirección General de Tráfico) offices in Barcelona. While this private contract does not always need to be "submitted" to the government, you should keep a signed copy in the vehicle's glove compartment and provide a copy to your gestor or accountant for tax reporting. If you need to officially register the change of habitual driver or update company fleet records, you can present this document at the nearest DGT provincial office or via their online portal using a digital certificate.
DOCUMENTO DE CESIÓN DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT
REUNIDOS / THE PARTIES:
De una parte, [Nombre de la Empresa], con NIF [NIF de la empresa] y domicilio en [Dirección], representada por [Nombre del representante] (en adelante, “La Empresa”).
De otra parte, [Nombre del Empleado], con DNI/NIE [Número] y domicilio en [Dirección] (en adelante, “El Empleado”).
CLÁUSULAS / CLAUSES:
PRIMERA. Objeto: La Empresa cede al Empleado el uso del vehículo marca [Marca], modelo [Modelo], matrícula [Matrícula]. / The Company assigns to the Employee the use of the vehicle [Make], [Model], plate [Plate].
SEGUNDA. Uso: El vehículo se destinará exclusivamente a [Uso profesional / Uso mixto]. / The vehicle shall be used exclusively for [Professional use / Mixed use].
TERCERA. Mantenimiento: El Empleado se compromete a mantener el vehículo en buen estado y seguir el programa de revisiones. / The Employee agrees to maintain the vehicle in good condition and follow the service schedule.
CUARTA. Gastos: [La Empresa/El Empleado] asumirá los gastos de combustible, seguros e impuestos. / [The Company/The Employee] shall bear the costs of fuel, insurance, and taxes.
QUINTA. Duración: Este acuerdo tendrá vigencia desde [Fecha] hasta la finalización de la relación laboral o rescisión del contrato. / This agreement is valid from [Date] until the end of the employment relationship or contract termination.
En Santa Agnes de Malanyanes, a [Día] de [Mes] de [Año]. / In Santa Agnes de Malanyanes, on [Date].
Firmado (Empresa) _________________ Firmado (Empleado) _________________
Additional documentation required
- A valid copy of the vehicle's "Permiso de Circulación" (Registration Certificate).
- The "Ficha Técnica" (Technical Inspection Card) of the vehicle.
- Proof of insurance coverage that explicitly covers the employee as an authorized driver.
- If the vehicle is for private use as part of a salary package, you must include the "Retribución en especie" details in the employee's payroll.
As an expert tip, always ensure that your insurance policy is updated to include the employee as a driver, especially if the vehicle is primarily used for personal purposes. In Santa Agnes de Malanyanes, local traffic authorities may ask for this document during routine stops to prove that the employee has the legal right to operate a company-owned asset. Keep the original signed document in your corporate files and a photocopy inside the vehicle at all times.