Download Vehicle Assignment Template for Company or Employee in Salvaterra De Miño (Word/PDF)

Navigating Spanish traffic regulations and company car policies can be a headache, especially when you need to legally justify why an employee is driving a company-owned vehicle, or vice versa. The Documento de Cesión de Vehículo a Empresa o Empleado (Vehicle Assignment Document) is a private contract that regulates the transfer of use of a vehicle between a company and an employee, or from an employee to the company. This document is essential for tax purposes, labor compliance, and avoiding hefty fines from the DGT (Dirección General de Tráfico) in case of speed camera tickets, parking violations, or random police checkpoints in and around Salvaterra De Miño.

Instructions on how and where to submit it in Salvaterra De Miño

Because this is a private agreement between the company and the employee, it does not strictly need to be physically registered at a local DGT office just to be valid for internal use. However, if you want it to have full legal validity against third parties or tax authorities (such as the Agencia Tributaria for company car fringe benefits, known as *retribución en especie*), or if you need to notify the DGT of a habitual driver, specific steps must be followed:

• For DGT Notification (Habitual Driver): While the company remains the owner (*titular*) on the vehicle registration certificate (*Permiso de Circulación*), you can register the employee as the habitual driver. This can be done online through the DGT electronic headquarters (*Sede Electrónica de la DGT*) using a digital certificate.
• Local Administration in Salvaterra De Miño: If you are presenting documentation locally for municipal vehicle taxes (*Impuesto sobre Vehículos de Tracción Mecánica - IVTM*) or local fleet adjustments, you should head to the Ayuntamiento de Salvaterra De Miño (Plaza do Concello, s/n, 36450 Salvaterra de Miño, Pontevedra) or use their electronic registry office for local administrative procedures.
• Labor and Tax Compliance: Keep a signed copy of this document attached to the employee's contract addendum and forward a copy to your *Gestoría* or company accountant to properly manage payroll deductions and corporate tax deductions.

CONTRATO DE CESIÓN DE USO DE VEHÍCULO DE EMPRESA / VEHICLE ASSIGNMENT AGREEMENT

En Salvaterra de Miño, a [Día] de [Mes] de [Año]

REUNIDOS / THE PARTIES:

De una parte, la entidad [Nombre de la Empresa], con CIF [Número de CIF], y domicilio social en [Dirección fiscal de la empresa], debidamente representada en este acto por D./Dña. [Nombre del Representante], con DNI [Número de DNI], en calidad de [Cargo en la empresa] (en adelante, la "EMPRESA").
*(On one part, the company [Company Name], with Tax ID [CIF], and registered office at [Company Address], represented by [Representative Name], hereinafter the "COMPANY".)*

Y de otra parte, D./Dña. [Nombre del Empleado], mayor de edad, con DNI/NIE [Número de DNI/NIE], y domicilio en [Dirección del empleado] (en adelante, el "EMPLEADO").
*(And on the other part, [Employee Name], of legal age, with ID [ID Number], and address at [Employee Address], hereinafter the "EMPLOYEE".)*

Ambas partes se reconocen mutua y recíprocamente la capacidad legal necesaria para el otorgamiento del presente documento y, a tal fin,

EXPONEN / DECLARE:

PRIMERO. Que la EMPRESA es propietaria (o titular en régimen de renting/leasing) del vehículo cuyas características se detallan a continuación:
*(FIRST. That the COMPANY is the owner/lessee of the vehicle detailed below:)*
- Marca / Brand: [Marca]
- Modelo / Model: [Modelo]< matrícula / License Plate: [Matrícula]
- Bastidor / VIN: [Número de Bastidor]

SEGUNDO. Que interesando a ambas partes, la EMPRESA cede el uso del citado vehículo al EMPLEADO bajo las siguientes:
*(SECOND. That both parties agree that the COMPANY assigns the use of said vehicle to the EMPLOYEE under the following:)*

CLÁUSULAS / CLAUSES:

PRIMERA. Objeto de la cesión. La EMPRESA cede al EMPLEADO el uso exclusivo del vehículo descrito, para el desarrollo de sus funciones laborales, así como para su uso particular si así se autoriza expresamente.
*(FIRST. Object of assignment. The COMPANY assigns the exclusive use of the described vehicle to the EMPLOYEE for professional duties, as well as personal use if explicitly authorized.)*

SEGUNDA. Gastos de mantenimiento y combustible. Los gastos derivados del mantenimiento, reparaciones necesarias, seguro obligatorio e ITV correrán a cargo de la EMPRESA. [Indicar quién paga el combustible: Salvo pacto en contrario, el combustible correrá a cargo de...].
*(SECOND. Maintenance and fuel expenses. Expenses derived from maintenance, mandatory insurance, and ITV shall be borne by the COMPANY. [Specify fuel policy].)*

Tercera. Obligaciones del Empleado. El EMPLEADO se compromete a conservar el vehículo en perfecto estado, a no cederlo a terceros no autorizados, y a respetar en todo momento las normas de tráfico vigentes, siendo el único responsable de las multas e infracciones cometidas durante la conducción.
*(THIRD. Employee obligations. The EMPLOYEE commits to keeping the vehicle in perfect condition, not to ceding it to unauthorized third parties, and to respecting traffic regulations, being solely responsible for fines incurred.)*

CUARTA. Duración y Devolución. El presente documento entra en vigor en el día de la fecha y tendrá vigencia hasta la finalización de la relación laboral o hasta que la EMPRESA lo requiera, momento en el cual el EMPLEADO deberá devolver el vehículo en las mismas condiciones en las que lo recibió, salvo el desgaste natural.
*(FOURTH. Duration and Return. This document enters into force today and lasts until the termination of the employment relationship or until requested by the COMPANY, at which point the EMPLOYEE must return the vehicle.)*

Y en prueba de conformidad, ambas partes firman el presente documento por duplicado en el lugar y fecha arriba indicados.
*(In witness whereof, both parties sign this document in duplicate at the place and date indicated above.)*

Fdo. La Empresa / Signed by Company: _______________      Fdo. El Empleado / Signed by Employee: _______________

Additional documentation required

To ensure that the vehicle assignment is fully compliant and legally protected in Spain, make sure you have the following documentation gathered and stored alongside your template:

• Permiso de Circulación (Registration Certificate): Proving the legal ownership or leasing status of the company over the vehicle.
• Ficha Técnica (Technical Inspection Card): Showing that the vehicle's ITV (*Inspección Técnica de Vehículos*) is completely up to date.
• Insurance Policy (*Póliza de Seguros*): Verify that the insurance policy covers the designated employee as an authorized driver, especially if the driver is under 25 or has held their license for a short period, which often triggers policy surcharges in Spain.
• Company ID and Representative Power of Attorney: Copy of the company's CIF and the corporate document proving the signatory's authority to act on behalf of the company.

As an expert tip for businesses operating around Salvaterra de Miño and the broader Galician region, always ensure that any traffic fine (*multa de tráfico*) received by the company is promptly identified. If the police or the DGT request the identification of the driver, having this signed vehicle assignment document readily available prevents corporate surcharges and ensures the fine goes directly to the responsible employee. Keep both digital and physical copies accessible in the corporate administration files.