📝 Trámites y Plantillas DGT

How to Transfer Vehicle Usage to an Employee or Company in Pulgar: Downloadable Template

When a company provides a vehicle to an employee, or an individual lends their vehicle to a business entity for professional use in Spain, it is essential to have a formal document in place. This "Cesión de Vehículo" (Vehicle Assignment Agreement) clarifies liability for traffic fines, maintenance costs, and insurance responsibilities. Using this document is critical when operating in municipalities like Pulgar, as it ensures that the DGT (Dirección General de Tráfico) and local authorities have clear records of who is responsible for the vehicle at any given time.

Instructions on how and where to submit it in Pulgar

While this private contract does not always need to be submitted to the DGT immediately, it must be kept in the vehicle or at the company offices to be presented upon request during traffic stops or when appealing traffic fines. If you need to officially register the change of "habitual driver" at the DGT, you can use the electronic headquarters (Sede Electrónica) or visit the nearest Provincial Traffic Headquarters in Toledo.

Step 1: Fill out the bilingual template provided below with the details of the owner and the user.
Step 2: Both parties must sign the document. It is highly recommended to have the signatures notarized or at least dated to establish legal validity.
Step 3: Keep a digital copy and a printed copy inside the vehicle's glove compartment.
Step 4: In the event of a fine, use this document to prove who was in possession of the vehicle to transfer the responsibility of the penalty correctly.

📄 Modelo Oficial / Official Template

Plantilla / Template

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE USAGE ASSIGNMENT AGREEMENT

EN (Location): Pulgar, Toledo
FECHA (Date): ____/____/202__

REUNIDOS / THE PARTIES:

CEDENTE (Owner/Lender): ________________________________, con DNI/NIF ________________, con domicilio en ________________________________.

CESIONARIO (User/Borrower): ________________________________, con DNI/NIF ________________, con domicilio en ________________________________.

OBJETO / OBJECT:

El CEDENTE cede el uso del vehículo que se detalla a continuación al CESIONARIO para fines profesionales/personales.

The OWNER assigns the use of the vehicle detailed below to the USER for professional/personal purposes.

DATOS DEL VEHÍCULO / VEHICLE DETAILS:

Marca/Make: ____________ | Modelo/Model: ____________ | Matrícula/Plate: ____________

CLÁUSULAS / TERMS:

1. El CESIONARIO se hace responsable de todas las infracciones de tráfico cometidas durante el periodo de cesión.
1. The USER is responsible for all traffic violations committed during the period of assignment.

2. El CESIONARIO se compromete a mantener el vehículo en buen estado y realizar un uso responsable.
2. The USER agrees to keep the vehicle in good condition and use it responsibly.

3. Esta cesión comienza el día ____/____/202__ y finalizará el ____/____/202__.
3. This assignment begins on ____/____/202__ and ends on ____/____/202__.

Firmado / Signed:

__________________________ (Cedente/Owner) | __________________________ (Cesionario/User)

Additional documentation required

To ensure total compliance in Pulgar and the surrounding Toledo province, ensure you carry the following documents alongside the agreement:

Permiso de Circulación: The original vehicle registration document.
ITV (Inspección Técnica de Vehículos): The updated technical inspection card showing the vehicle is roadworthy.
Seguro (Insurance): Proof of current insurance. Ensure the policy allows for other drivers if the user is not the policyholder.
Driver's License: The user must hold a valid Spanish or EU driver's license appropriate for the vehicle category.

Expert Tip: If the vehicle is owned by a company, ensure the person signing the document on behalf of the entity has the legal power of attorney (Escritura de Poderes) to do so. In the event of receiving a fine in Pulgar, acting quickly to identify the driver using this document can save you from late payment surcharges and ensure that points are deducted from the correct driver's license, rather than the company owner's record.