Download Free Vehicle Assignment Template for Company or Employee in Puebla (La) (Word/PDF)
Navigating Spanish bureaucracy when sharing or assigning a vehicle between a company and an employee can be confusing. Whether you are a business owner in Puebla (La) providing a company car for professional and private use, or an employee registering a vehicle for corporate duties, having the correct paperwork is legally mandatory. This article breaks down everything you need to know and provides a ready-to-use bilingual template tailored for compliance in Spain.
The "Documento de Cesión de Vehículo a Empresa o Empleado" (Vehicle Assignment Document between Company and Employee) is a private agreement that formally establishes the terms under which a vehicle is transferred from a company to an employee (or vice versa). In Spain, authorities such as the DGT (Dirección General de Tráfico), local tax agencies, and insurance providers often require proof of who is legally responsible for operating the vehicle to manage fines, toll charges, and vehicle tax (IVTM) liabilities properly.
Instructions on how and where to submit it in Puebla (La)
While this agreement is primarily a private contract to be kept inside the vehicle and in the company’s HR or legal files, certain administrative steps must be taken locally in Puebla (La):
- Ayuntamiento de Puebla (La): If the vehicle is assigned for long-term use, the company or employee should notify the local municipality if local parking permits or resident rates are affected.
- Jefatura Provincial de Tráfico: While not every internal assignment needs a DGT update, if the vehicle registration data or habitual driver needs to be formally communicated for administrative notifications, it can be updated online via the DGT electronic office (Sede Electrónica) or at the nearest Provincial Traffic Headquarters.
- Insurance Provider: You must submit a signed copy of this assignment document to your vehicle insurance company to ensure the designated employee is properly covered as an authorized driver.
CONTRATO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT
En Puebla (La), a [Día] de [Mes] de [Año]
REUNIDOS / THE PARTIES:
De una parte, D./Dña. [Nombre del Representante], mayor de edad, con DNI [Número de DNI], actuando en nombre y representación de la empresa [Nombre de la Empresa], con CIF [Número de CIF] y domicilio social en [Dirección de la Empresa], en adelante la EMPRESA.
Y de otra parte, D./Dña. [Nombre del Empleado], mayor de edad, con DNI [Número de DNI] y domicilio en [Dirección del Empleado], en adelante el EMPLEADO.
Ambas partes se reconocen la capacidad legal necesaria para otorgar el presente documento y, a tal efecto,
EXPONEN / DECLARE:
Primero.- Que la EMPRESA es propietaria / arrendataria (leasing/renting) del vehículo cuyas características se detallan a continuación:
- Marca / Make: [Marca]
- Modelo / Model: [Modelo]<- Matrícula / License Plate: [Matrícula]
- Bastidor / VIN: [Número de Bastidor]
Segundo.- Que la EMPRESA cede el uso de dicho vehículo al EMPLEADO, y este lo acepta, bajo las siguientes:
CLÁUSULAS / CLAUSES:
1. Objeto de la cesión / Purpose of assignment: La EMPRESA cede el uso del vehículo mencionado al EMPLEADO para el desempeño de sus funciones laborales / y uso particular autorizado. / The COMPANY assigns the use of the vehicle to the EMPLOYEE for professional duties / and authorized personal use.
2. Vigencia / Duration: La presente cesión tendrá validez desde el [Fecha de Inicio] hasta la finalización de la relación laboral o hasta la revocación expresa por parte de la EMPRESA. / This assignment is valid from [Start Date] until the termination of the employment contract or formal revocation by the COMPANY.
3. Responsabilidad y multas / Liability and fines: El EMPLEADO se hace responsable de cumplir con las normas de tráfico y seguridad vial, siendo de su exclusiva responsabilidad el pago de cuantas multas, sanciones o tasas le sean impuestas por infracciones cometidas durante el uso del vehículo. / The EMPLOYEE is solely responsible for complying with traffic laws and paying any fines or penalties incurred while operating the vehicle.
Y en prueba de conformidad, firman el presente documento por duplicado en el lugar y fecha indicados al principio.
Fdo. La Empresa / The Company: ___________________ Fdo. El Empleado / The Employee: ___________________
Additional documentation required
To ensure total legal compliance in Puebla (La) when driving a company vehicle, make sure to keep the following documents inside the glove compartment at all times:
- The original Vehicle Registration Certificate (Permiso de Circulación) and ITV card (Tarjeta de Inspección Técnica).
- Proof of valid compulsory vehicle insurance (Recibo del Seguro).
- A signed copy of this Vehicle Assignment Document (Documento de Cesión) to prove authorized possession if stopped by local police (Policía Local) or Guardia Civil.
- The employee's valid driving license (Permiso de Conducir).
Expert tip: Always update your insurance policy before handing over the keys to an employee. Failing to notify the insurance company about an authorized or habitual driver under 25 or with less than two years of driving experience can lead to claim rejections in the event of an accident. Keep a digital copy of this signed agreement on your smartphone for quick access during roadside checks in and around Puebla (La).