Download Vehicle Assignment Agreement Template for Companies and Employees in Mora (Word/PDF)

If you are a business owner or an employee in Mora, Spain, managing company vehicles often requires clear legal documentation to avoid tax liabilities and potential fines from the DGT (Dirección General de Tráfico). This document, known as a Documento de Cesión de Vehículo, is a private agreement that formalizes the transfer of a company car for professional or mixed (personal/professional) use. It protects both parties by clarifying who is responsible for maintenance, insurance, and traffic penalties.

Instructions on how and where to submit it in Mora

Since this is a private contract between an employer and an employee, it does not necessarily need to be submitted to a government office to be legally valid. However, you should keep a signed copy in the vehicle's glovebox and another in the company's human resources file. If you need to register the vehicle's usage for tax purposes (to declare "retribución en especie" to the Spanish Tax Agency - Agencia Tributaria), you must present this document to your accountant or tax advisor.

If you are in Mora and require official authentication (e.g., to prove the signature date to a third party), you can visit a local Notaría in the Toledo province to have the signatures notarized. For matters strictly related to traffic fines, you should keep this document ready to present to the DGT if a fine arrives that you need to appeal by identifying the actual driver.

DOCUMENTO DE CESIÓN DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

En Mora (Toledo), a [Día] de [Mes] de [Año] / In Mora (Toledo), on [Date]

REUNIDOS / THE PARTIES:

De una parte, la empresa [Nombre de la Empresa], con NIF [NIF de la empresa], y domicilio social en [Dirección], representada por [Nombre del representante] (en adelante, "la Empresa"). / On one side, the company [Company Name], with Tax ID [Tax ID], and registered address at [Address], represented by [Name of representative] (hereinafter, "the Company").

De otra parte, D./Dña. [Nombre del Empleado], con DNI/NIE [DNI/NIE], y domicilio en [Dirección del empleado] (en adelante, "el Empleado"). / On the other side, Mr./Ms. [Employee Name], with ID [ID Number], and address at [Employee Address] (hereinafter, "the Employee").

OBJETO / OBJECT:

La Empresa cede al Empleado el uso del vehículo marca [Marca], modelo [Modelo], con matrícula [Matrícula] para el desempeño de sus funciones laborales y/o uso personal. / The Company assigns to the Employee the use of the vehicle make [Make], model [Model], license plate [Plate] for the performance of professional duties and/or personal use.

CONDICIONES / TERMS:

1. El Empleado se compromete a realizar un uso responsable del vehículo y a mantenerlo en buen estado. / The Employee agrees to make responsible use of the vehicle and maintain it in good condition.

2. Los gastos de combustible, mantenimiento y seguros serán asumidos por [Empresa/Empleado]. / Expenses for fuel, maintenance, and insurance shall be assumed by [Company/Employee].

3. El Empleado será responsable de cualquier multa de tráfico derivada de su uso mientras el vehículo esté bajo su custodia. / The Employee shall be responsible for any traffic fines derived from its use while the vehicle is under their custody.

FIRMAS / SIGNATURES:

Fdo. Empresa / Signed Company: ____________________

Fdo. Empleado / Signed Employee: ____________________

Additional documentation required

To ensure your vehicle management is fully compliant in Spain, you should always keep the following documents alongside this agreement:

• A copy of the Permiso de Circulación (Vehicle Registration).
• Proof of the current ITV (Inspección Técnica de Vehículos) sticker and report.
• Proof of valid insurance (Seguro Obligatorio).
• If the vehicle is for professional use, ensure the company's insurance policy explicitly covers employees as authorized drivers.

Expert Tip: If you are using the vehicle for mixed purposes, ensure your accountant calculates the "retribución en especie" correctly to avoid future audits from the Agencia Tributaria. If you receive a traffic fine in Mora, use this document immediately to identify the driver via the DGT "Dirección Electrónica Vial" (DEV) portal to avoid additional surcharges or legal complications for the company.