📝 Trámites y Plantillas DGT

Vehicle Assignment Agreement Template for Employees in Lorca (Word/PDF)

If you are a business owner or an employee in Lorca, assigning a company vehicle for professional or mixed use requires clear legal documentation to avoid tax liabilities and potential issues with the DGT (Dirección General de Tráfico). This "Documento de Cesión de Vehículo" acts as a formal contract between the company and the employee, outlining responsibilities, usage conditions, and the tax implications of the benefit in kind.

Instructions on how and where to submit it in Lorca

This document is a private agreement, meaning you do not need to file it with the DGT directly unless you are changing the registered driver for administrative purposes. However, you must keep it signed and available for the following situations:

Tax Agency (Agencia Tributaria): To justify the "benefit in kind" (retribución en especie) in your company’s payroll and tax filings.
Lorca Local Police/Guardia Civil: In the event of a routine traffic stop, having a copy of this document proves that the driver is authorized to use the vehicle, especially if the vehicle is registered under a corporate name.
Insurance Claims: To ensure that the insurance policy covers the specific employee currently in possession of the vehicle.

Keep the original document at the company headquarters in Lorca and provide a signed copy to the employee to keep inside the vehicle’s glove compartment.

📄 Modelo Oficial / Official Template

Plantilla / Template

DOCUMENTO DE CESIÓN DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

EN LORCA, a [Día] de [Mes] de [Año] / In Lorca, on [Date]

REUNIDOS / THE PARTIES:

De una parte, la empresa [Nombre de la Empresa], con NIF [NIF de la empresa] y domicilio en [Dirección en Lorca], representada por [Nombre del representante] (en adelante, "La Empresa"). / On one side, the company [Company Name], with tax ID [Tax ID] and address at [Address in Lorca], represented by [Representative Name] (hereinafter, "The Company").

Y de otra parte, D./Dña. [Nombre del empleado], con DNI/NIE [DNI/NIE] y domicilio en [Dirección del empleado] (en adelante, "El Empleado"). / And on the other side, Mr./Ms. [Employee Name], with ID [ID Number] and address at [Employee Address] (hereinafter, "The Employee").

CLÁUSULAS / CLAUSES:

PRIMERA. Objeto: La Empresa cede al Empleado el uso del vehículo [Marca y Modelo], con matrícula [Matrícula], para el desempeño de sus funciones profesionales. / FIRST. Object: The Company assigns to the Employee the use of the vehicle [Make and Model], with license plate [Plate Number], for the performance of their professional duties.

SEGUNDA. Uso: El vehículo se destinará a [Uso profesional / Uso mixto]. / SECOND. Usage: The vehicle shall be used for [Professional use / Mixed use].

TERCERA. Responsabilidad: El Empleado se compromete a mantener el vehículo en buen estado y a comunicar cualquier incidencia o avería de forma inmediata. / THIRD. Responsibility: The Employee agrees to keep the vehicle in good condition and report any incident or breakdown immediately.

CUARTA. Gastos y Sanciones: El pago de combustible, multas de tráfico y daños por negligencia serán responsabilidad de [La Empresa / El Empleado], según lo acordado. / FOURTH. Expenses and Fines: The payment of fuel, traffic fines, and damages due to negligence shall be the responsibility of [The Company / The Employee], as agreed.

FIRMADO / SIGNED:

Por la Empresa / For the Company: ____________________

Por el Empleado / For the Employee: ____________________

Additional documentation required

To ensure total compliance, you should attach the following documents to your signed agreement:

Copy of the Vehicle Registration (Permiso de Circulación): To verify the vehicle details match the contract.
Copy of the Technical Inspection (ITV card): Ensuring the vehicle is roadworthy according to Spanish law.
Insurance Policy Summary: Specifically confirming that the vehicle is insured for the employee using it.

As an expert tip, if the vehicle is used for private purposes, remember that this constitutes a "retribución en especie." You must calculate 20% of the annual cost of the vehicle (or a lower percentage if the vehicle is electric/efficient) and include it in the employee's payroll so that the correct IRPF (income tax) withholding is applied. If you are operating in Lorca, consult with a local "gestoría" to ensure your payroll software is updated to reflect these specific tax adjustments correctly.