📝 Trámites y Plantillas DGT

Vehicle Assignment Agreement for Companies and Employees in Llardecans: Downloadable Template

If you own a business or employ staff in Llardecans, Spain, and need to formally assign a company vehicle to an employee for professional or mixed use, you must have a written agreement. This document is essential for tax purposes (to justify the deduction of expenses) and for traffic authority clarity in the event of fines or liability claims. This bilingual template ensures that both the company and the employee are legally protected under Spanish regulations.

Instructions on how and where to submit it in Llardecans

This document is a private contract and does not necessarily need to be filed with the local Llardecans Town Hall (Ayuntamiento) unless requested for specific municipal tax incentives or parking permits. However, it is vital to keep a signed copy in the vehicle's glovebox or the company's administrative office. If you are dealing with traffic fines (multas) from the DGT, you will use this document to prove who was in possession of the vehicle at the time of an infraction.

Ensure both parties sign every page of the document.
Keep an original copy stored digitally and physically.
If the vehicle is involved in a traffic incident, present this document to the DGT (Dirección General de Tráfico) to identify the driver.

📄 Modelo Oficial / Official Template

Plantilla / Template

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

REUNIDOS / THE PARTIES
De una parte, [Company Name], con NIF [Tax ID], representada por [Name of Representative]. (Hereinafter "The Company").
De otra parte, [Employee Name], con DNI/NIE [ID Number]. (Hereinafter "The Employee").

CLÁUSULAS / CLAUSES
1. OBJETO: La Empresa cede el uso del vehículo marca [Brand], modelo [Model], matrícula [License Plate] al Empleado. / The Company assigns the use of the vehicle [Brand], [Model], plate [License Plate] to the Employee.
2. USO: El vehículo se destinará a fines profesionales y [especificar si permite uso personal]. / The vehicle is for professional use and [specify if personal use is allowed].
3. GASTOS: Los gastos de combustible y mantenimiento serán cubiertos por [Company/Employee]. / Fuel and maintenance costs shall be covered by [Company/Employee].
4. MULTAS: El Empleado se hace responsable de las sanciones de tráfico cometidas durante el periodo de cesión. / The Employee is responsible for traffic fines incurred during the assignment period.

Firmado en Llardecans, a [Date]. / Signed in Llardecans, on [Date].

Firma Empresa / Company Signature: _______________
Firma Empleado / Employee Signature: _______________

Additional documentation required

To ensure the validity of this assignment, you should maintain a folder containing the following:

A copy of the vehicle's "Permiso de Circulación" (Registration Certificate).
Proof of valid insurance (Seguro) that explicitly covers the assigned driver.
The "ITV" (Inspección Técnica de Vehículos) card, showing that the vehicle is roadworthy and up to date with inspections.
A copy of the employee's valid Spanish driving license.

Expert Tip: If the vehicle is used for personal purposes, remember that this constitutes a "retribución en especie" (benefit in kind). You must report this correctly in your payroll accounting to avoid issues with the Spanish Tax Agency (Agencia Tributaria). Always ensure that the insurance policy is updated to include the employee as a regular driver to avoid coverage denials in the event of an accident.