Downloadable Vehicle Assignment Agreement Template for Lanjaron (Word/PDF)

If you are a business owner or an individual in Lanjaron, Spain, you may need to formally assign a vehicle to an employee or a third party for professional use. This legal document, known as a Documento de Cesión de Uso de Vehículo, is essential for tax purposes (deducting expenses) and for clarifying liability in the event of traffic fines or accidents. Using a formal agreement protects both the vehicle owner and the driver by defining the terms of usage, maintenance responsibilities, and insurance coverage.

Instructions on how and where to submit it in Lanjaron

While this is a private contract between two parties, it must be kept on file for tax audits by the Agencia Tributaria. You do not need to submit this to the local Town Hall (Ayuntamiento) of Lanjaron unless the vehicle is being used for municipal business. However, you should follow these steps:

• Sign in Duplicate: Both the owner (company) and the user (employee) must sign two original copies, one for each party.
• DGT Notification: If the vehicle is assigned for a long period, it is highly recommended to register the "Conductor Habitual" (Habitual Driver) at the DGT (Dirección General de Tráfico). You can do this online via the DGT "sede electrónica" or by visiting the nearest DGT provincial office in Granada.
• Keep a Digital Copy: Always keep a scanned version in the glove compartment or on a mobile device, as the Guardia Civil may request proof of authorization if you are stopped on the roads near Lanjaron or the Alpujarra region.

CONTRATO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE USE ASSIGNMENT AGREEMENT

En Lanjaron, a [Date] de [Month] de [Year] / In Lanjaron, on [Date] of [Month], [Year]

REUNIDOS / THE PARTIES:
De una parte, [Company Name/Owner Name], con NIF/CIF [ID Number], en adelante EL CEDENTE / On one part, [Company Name/Owner Name], with ID/Tax ID [ID Number], hereinafter THE OWNER.
Y de otra parte, [Employee Name], con DNI/NIE [ID Number], en adelante EL CESIONARIO / And on the other part, [Employee Name], with ID [ID Number], hereinafter THE USER.

EXPONEN / DECLARE:
Que EL CEDENTE es propietario del vehículo marca [Make], modelo [Model], matrícula [Plate Number]. / That THE OWNER is the owner of the vehicle make [Make], model [Model], license plate [Plate Number].
Que ambas partes acuerdan la cesión del uso del vehículo para fines profesionales/personales. / That both parties agree to the assignment of the vehicle for professional/personal purposes.

CLÁUSULAS / CLAUSES:
1. EL CEDENTE autoriza al CESIONARIO a utilizar el vehículo mencionado. / THE OWNER authorizes THE USER to use the aforementioned vehicle.
2. El CESIONARIO se compromete a realizar un uso responsable y a cumplir con el Código de Circulación vigente. / THE USER commits to responsible use and compliance with current traffic laws.
3. Todos los gastos de combustible y multas de tráfico serán responsabilidad de [Owner/User]. / All fuel expenses and traffic fines will be the responsibility of [Owner/User].
4. El contrato tendrá una duración de [Duration]. / The contract will have a duration of [Duration].

Firmas / Signatures:
Fdo: EL CEDENTE / Signed: THE OWNER ____________________
Fdo: EL CESIONARIO / Signed: THE USER ____________________

Additional documentation required

To ensure the validity of this agreement in the eyes of Spanish authorities, you should attach the following documents to your physical or digital file:

• A copy of the vehicle's Permiso de Circulación.
• Proof of valid ITV (Technical Vehicle Inspection) for the vehicle.
• A copy of the current insurance policy showing the vehicle is covered for the specific use stated in the contract.
• A copy of the driver's valid Spanish or EU driving license.

Expert Tip: If you are using the vehicle for business, ensure your accountant reviews this document. In Spain, if a company car is used for personal purposes by an employee, it is considered "retribución en especie" (payment in kind) and must be declared accordingly to the tax authorities to avoid penalties during an inspection. Always keep the original signed contract in your business records for at least four years.