📝 Trámites y Plantillas DGT

Downloadable Vehicle Assignment Agreement for Companies and Employees in Langreo (Word/PDF)

Managing a company vehicle fleet in Spain involves strict compliance with the General Directorate of Traffic (DGT) and tax authorities. When a business assigns a vehicle to an employee for professional or personal use, it is legally essential to formalize this arrangement. This document, known as a Documento de Cesión de Vehículo, serves as a formal contract that defines liability, insurance coverage, and tax implications (such as "retribución en especie"). Whether you are operating in Langreo or anywhere in Asturias, having a signed agreement protects both the company from traffic fines and the employee from potential tax audits.

Instructions on how and where to submit it in Langreo

This document is primarily a private contract between the employer and the employee; therefore, it does not need to be "submitted" to the DGT to be valid. However, it is vital to keep a physical or digital copy in the vehicle at all times and within the company's human resources files. If you need to register a change of address or notify the DGT of a change in the vehicle's habitual driver (conductor habitual), you must do so via the DGT website or in person at the nearest Jefatura Provincial de Tráfico.

For administrative procedures in Langreo, you may visit the local town hall (Ayuntamiento de Langreo) for municipal tax adjustments (IVTM - Impuesto sobre Vehículos de Tracción Mecánica) if the company's registered address has changed. For official DGT filings, the closest Jefatura is located in Oviedo.

📄 Modelo Oficial / Official Template

Plantilla / Template

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

REUNIDOS / PARTIES:

De una parte, la empresa [Company Name], con CIF [Tax ID] y domicilio en [Company Address], en adelante "LA EMPRESA". / On one hand, the company [Company Name], with Tax ID [Tax ID] and address at [Company Address], hereinafter "THE COMPANY".

Y de otra parte, D./Dña. [Employee Name], con DNI/NIE [ID Number], en adelante "EL EMPLEADO". / And on the other hand, Mr./Ms. [Employee Name], with ID [ID Number], hereinafter "THE EMPLOYEE".

EXPONEN / STATEMENT:

Que LA EMPRESA es propietaria del vehículo marca [Brand], modelo [Model], matrícula [Plate Number]. / That THE COMPANY is the owner of the vehicle brand [Brand], model [Model], license plate [Plate Number].

CLÁUSULAS / CLAUSES:

1. LA EMPRESA cede el uso del vehículo al EMPLEADO para fines [profesionales/mixtos]. / THE COMPANY assigns the use of the vehicle to THE EMPLOYEE for [professional/mixed] purposes.

2. EL EMPLEADO se compromete a mantener el vehículo en buen estado y a notificar cualquier avería o accidente de forma inmediata. / THE EMPLOYEE commits to keeping the vehicle in good condition and notifying any breakdown or accident immediately.

3. EL EMPLEADO será responsable de las sanciones de tráfico derivadas de infracciones cometidas durante el uso del vehículo. / THE EMPLOYEE shall be responsible for traffic fines resulting from infractions committed while using the vehicle.

4. El presente contrato se firma en Langreo, a [Date]. / This contract is signed in Langreo, on [Date].

FIRMAS / SIGNATURES:

Por la Empresa / For the Company: ____________________

El Empleado / The Employee: ____________________

Additional documentation required

Copy of the vehicle's Permiso de Circulación.
Proof of valid ITV (Technical Inspection) for the vehicle.
A copy of the current insurance policy showing the coverage limits.
The employee’s valid Spanish driver’s license (or recognized foreign equivalent).
If the vehicle is for personal use, ensure the tax accountant has the document to calculate the "retribución en especie" for the employee's payroll.

Expert tip: Always ensure your insurance policy explicitly covers "authorized drivers" or named employees. In the event of an accident in Langreo or elsewhere, insurance companies may deny coverage if the driver is not properly documented as an authorized user of the company vehicle. Keep this agreement updated every time there is a change in the vehicle assignment or the driver's contract.