📝 Trámites y Plantillas DGT

How to Assign a Company Vehicle to an Employee in Huerta Del Rey: Downloadable Template

Managing a fleet or assigning a company car to an employee in Spain requires clear documentation to avoid tax complications and issues with the DGT (Dirección General de Tráfico). This document, known as a Documento de Cesión de Uso de Vehículo, is a private agreement that formalizes the handover of a vehicle from a company to an employee, clarifying responsibilities regarding maintenance, traffic fines, and insurance coverage.

Instructions on how and where to submit it in Huerta Del Rey

Since this is a private contract between a company and an employee, it does not strictly need to be submitted to the local Huerta Del Rey town hall (Ayuntamiento) unless requested for tax purposes or specific local vehicle permits. However, you should keep a signed copy in your company files. If you are dealing with traffic fines, you will need to present this document to the DGT or the regional traffic office to prove who was the actual driver at the time of an infraction.

Step 1: Fill out the bilingual template provided below with the specific details of the vehicle and the employee.
Step 2: Ensure both parties sign the document in the presence of a witness if possible.
Step 3: Keep the original in your company archives.
Step 4: If you need to identify a driver for a traffic fine, you can submit this document via the DGT "Mi Sede" electronic portal or in person at the nearest Jefatura Provincial de Tráfico.

📄 Modelo Oficial / Official Template

Plantilla / Template

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE USE ASSIGNMENT AGREEMENT

En Huerta Del Rey, a [Date] / In Huerta Del Rey, on [Date]

REUNIDOS / THE PARTIES:

De una parte, la empresa [Company Name], con NIF [Tax ID], representada por [Name of Representative] (en adelante "LA EMPRESA"). / On one part, the company [Company Name], with Tax ID [Tax ID], represented by [Name of Representative] (hereinafter "THE COMPANY").

Y de otra parte, D./Dña. [Employee Name], con DNI/NIE [ID Number] (en adelante "EL EMPLEADO"). / And on the other part, Mr./Ms. [Employee Name], with ID [ID Number] (hereinafter "THE EMPLOYEE").

EXPONEN / DECLARE:

Que LA EMPRESA es titular del vehículo marca [Brand], modelo [Model], con matrícula [License Plate] (en adelante "EL VEHÍCULO"). / That THE COMPANY is the owner of the vehicle brand [Brand], model [Model], with license plate [License Plate] (hereinafter "THE VEHICLE").

Que ambas partes acuerdan la cesión del uso de EL VEHÍCULO a EL EMPLEADO para el desempeño de sus funciones laborales. / That both parties agree to the assignment of the use of THE VEHICLE to THE EMPLOYEE for the performance of their work duties.

CLÁUSULAS / CLAUSES:

1. EL EMPLEADO se compromete a hacer un uso responsable del vehículo y a cumplir con la normativa de tráfico vigente. / THE EMPLOYEE commits to a responsible use of the vehicle and to comply with current traffic regulations.

2. EL EMPLEADO será responsable de las sanciones de tráfico derivadas de su conducción. / THE EMPLOYEE shall be responsible for traffic fines derived from their driving.

3. LA EMPRESA se hace cargo del mantenimiento básico, seguro e impuestos del vehículo. / THE COMPANY shall be responsible for basic maintenance, insurance, and vehicle taxes.

Firmado en señal de conformidad / Signed in agreement:

Firma LA EMPRESA / Signature THE COMPANY: ____________________

Firma EL EMPLEADO / Signature THE EMPLOYEE: ____________________

Additional documentation required

To ensure full compliance, you should keep the following documents attached to the assignment agreement:

A copy of the vehicle's "Permiso de Circulación" (Registration Certificate).
A copy of the "Ficha Técnica" (Technical Inspection Card).
Proof of valid "Seguro de Coche" (Vehicle Insurance) that specifically includes the employee as an authorized driver.
A copy of the employee’s valid driver’s license (Permiso de Conducir).

Expert Tip: Always review your company insurance policy before assigning a car. Some policies only cover specific drivers over a certain age or with a minimum amount of years holding a license. If the employee is not covered, the insurance company may deny claims in the event of an accident. If you are in Huerta Del Rey, ensure that any parking permits for the vehicle are also updated to reflect the company's ownership if you are using resident parking zones.