Download Free Vehicle Assignment to Employee Template for Gurb (Word / PDF)

Navigating Spanish vehicle bureaucracy can be a headache, especially when a company assigns a vehicle to an employee or vice versa. If your business operates in Gurb and you need to legally formalize a car or van handover for professional use, you need a precise Documento de Cesión de Vehículo a Empresa o Empleado (Vehicle Assignment Agreement). This document clarifies liability, insurance coverage, and tax obligations, protecting both the employer and the employee during transit on local roads and Spanish highways.

Instructions on how and where to submit it in Gurb

While a vehicle assignment contract is primarily a private agreement between the company and the worker, it must be properly registered and notified in certain administrative scenarios. If the vehicle's registration needs to reflect the regular driver, or if you are managing company fleet tax deductions with the local authorities:

• DGT (Dirección General de Tráfico): Although not always mandatory for temporary assignments, notifying the DGT of a habitual driver is recommended to ensure traffic fines go directly to the correct person. This can be done online via the DGT electronic headquarters (sede electrónica) or at the nearest Provincial Traffic Headquarters (Jefatura Provincial de Tráfico).
• Ayuntamiento de Gurb: For local tax matters (specifically the *Impuesto sobre Vehículos de Tracción Mecánica* or IVTM), keep a copy of this agreement on file in case the local council requests proof of vehicle usage or fleet management documentation for business-related exemptions.
• Internal Record: Keep a signed copy in the company’s HR or fleet department for labor inspections and insurance purposes.

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

REUNIDOS / THE PARTIES:

De una parte (On the one part): [Nombre de la Empresa], con CIF [CIF de la Empresa], y domicilio social en [Dirección de la Empresa], representada en este acto por D./Dña. [Nombre del Representante], en calidad de [Cargo] (en adelante, la "EMPRESA").

De otra parte (On the other part): D./Dña. [Nombre del Empleado], con DNI/NIE [Número de DNI/NIE], y domicilio en [Dirección del Empleado] (en adelante, el "EMPLEADO").

Ambas partes se reconocen mutuamente la capacidad legal necesaria para otorgar el presente documento y / Both parties mutually recognize the necessary legal capacity to grant this document and

EXPONEN / DECLARE:

1. Que la EMPRESA es propietaria / arrendataria (leasing/renting) del vehículo cuyas características se detallan a continuación / That the COMPANY is the owner / lessee of the vehicle detailed below:
- Marca / Make: [Marca]
- Modelo / Model: [Modelo]
- Matrícula / License Plate: [Matrícula]
- Bastidor / VIN: [Número de Bastidor]

2. Que la EMPRESA cede el uso de dicho vehículo al EMPLEADO para el desempeño de sus funciones laborales y, en su caso, uso particular acordado / That the COMPANY assigns the use of said vehicle to the EMPLOYEE for the performance of their work duties and, where applicable, agreed private use.

ESTIPULACIONES / TERMS AND CONDITIONS:

PRIMERA (Objeto / Purpose): La EMPRESA cede al EMPLEADO el uso exclusivo del vehículo descrito. El EMPLEADO acepta la cesión en el estado actual del vehículo, declarando conocerlo y encontrarlo apto para su uso.

FIRST (Purpose): The COMPANY assigns the exclusive use of the described vehicle to the EMPLOYEE. The EMPLOYEE accepts the assignment in the current state of the vehicle, declaring to know it and find it suitable for use.

SEGUNDA (Gastos y Mantenimiento / Expenses and Maintenance): Los gastos de combustible, peajes y mantenimiento ordinario correrán a cargo de [Indicar quién asume los gastos, ej: la Empresa / the Company]. Las multas e infracciones de tráfico cometidas durante la conducción serán de entera y exclusiva responsabilidad del EMPLEADO.

SECOND (Expenses and Maintenance): Fuel, tolls, and routine maintenance costs shall be borne by [Specify who pays]. Fines and traffic infractions committed while driving shall be the sole and exclusive responsibility of the EMPLOYEE.

TERCERA (Seguro / Insurance): El vehículo cuenta con póliza de seguro obligatoria y, en su caso, de daños propios contratada por la EMPRESA. El EMPLEADO se compromete a cumplir estrictamente con las condiciones de dicha póliza y a comunicar cualquier incidencia o siniestro de forma inmediata.

THIRD (Insurance): The vehicle has a mandatory insurance policy and, where applicable, comprehensive coverage contracted by the COMPANY. The EMPLOYEE undertakes to strictly comply with the conditions of said policy and to report any incident or accident immediately.

Y en prueba de conformidad, firman el presente documento por duplicado en Gurb, a [Día] de [Mes] de [Año].

And as proof of conformity, they sign this document in duplicate in Gurb, on [Day] of [Month] of [Year].

Fdo. La Empresa / Signed by the Company: _____________________

Fdo. El Empleado / Signed by the Employee: _____________________

Additional documentation required

To ensure total legal compliance when executing this vehicle assignment in Gurb, make sure you have the following supporting paperwork ready alongside the template:

• Permiso de Circulación (Registration Certificate): Proving the vehicle is legally registered.
• Tarjeta de Inspección Técnica (ITV Card): Ensuring the vehicle has passed its mandatory roadworthiness tests.
• Insurance Policy Copy: Verifying that the vehicle is insured and checking whether additional drivers need to be explicitly declared to the insurance company.
• Company ID and Representative Power of Attorney: If signing on behalf of a corporate entity in Gurb.

As an expert traffic consultant, my top recommendation is to update this document immediately if the employee changes their address, if the vehicle is replaced, or when the employment contract ends. Failing to formally revoke a vehicle assignment upon termination of employment is a common legal pitfall in Spain that can lead to administrative headaches regarding unassigned traffic tickets.