📝 Trámites y Plantillas DGT

Vehicle Assignment Agreement: Downloadable Template for Cintruénigo (Word/PDF)

Managing corporate assets in Spain requires strict documentation to avoid tax and legal complications. If you are a business owner or an employee in Cintruénigo, you may need a Documento de Cesión de Vehículo (Vehicle Assignment Agreement). This legal document formalizes the transfer of a company vehicle for personal or professional use by an employee, ensuring that the company maintains ownership while clearly defining the responsibilities of the driver regarding maintenance, traffic fines, and insurance coverage.

Instructions on how and where to submit it in Cintruénigo

While this is a private agreement between the company and the employee, it serves as a critical piece of evidence if you are stopped by the Guardia Civil or if you need to appeal a traffic fine issued by the DGT (Dirección General de Tráfico). In Cintruénigo, you should handle this process as follows:

Internal Filing: Keep the signed original in the company’s administrative records.
Driver Copy: The employee must carry a copy (or a digital version) in the vehicle at all times to prove the legal right to drive the company asset.
Notification to DGT: If the vehicle is assigned to a specific person for a long term, you can notify the DGT via the "Registro de Conductores Habituales." This ensures that any future traffic fines are automatically sent to the employee rather than the company’s tax address. You can manage this online via the DGT "Sede Electrónica" or by visiting the nearest Jefatura Provincial de Tráfico in Pamplona.

📄 Modelo Oficial / Official Template

Plantilla / Template

DOCUMENTO DE CESIÓN DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

En Cintruénigo, a [Date] / In Cintruénigo, on [Date]

REUNIDOS / PARTIES

De una parte, la empresa [Company Name], con NIF [Tax ID], y domicilio social en [Address], representada por [Manager Name] (en adelante, "la Empresa"). / On one side, the company [Company Name], with Tax ID [Tax ID], and registered office at [Address], represented by [Manager Name] (hereinafter, "the Company").

Y de otra parte, D./Dña. [Employee Name], con DNI/NIE [ID Number], con domicilio en [Employee Address] (en adelante, "el Empleado"). / And on the other side, Mr./Ms. [Employee Name], with ID [ID Number], residing at [Employee Address] (hereinafter, "the Employee").

OBJETO / OBJECT

La Empresa cede al Empleado el uso del vehículo marca [Brand], modelo [Model], matrícula [License Plate], para el desempeño de sus funciones laborales / uso personal. / The Company assigns to the Employee the use of the vehicle [Brand], model [Model], license plate [License Plate], for the performance of work duties / personal use.

CONDICIONES / CONDITIONS

1. El Empleado se compromete a mantener el vehículo en buen estado de conservación. / The Employee agrees to maintain the vehicle in good condition.

2. Todos los gastos de combustible serán a cargo de [Empresa/Empleado]. / All fuel expenses shall be borne by [Company/Employee].

3. El Empleado será el único responsable de las sanciones de tráfico derivadas de su conducción. / The Employee shall be solely responsible for traffic fines derived from their driving.

4. El seguro es responsabilidad de la Empresa. / The insurance is the responsibility of the Company.

Firma de la Empresa / Company Signature: _______________

Firma del Empleado / Employee Signature: _______________

Additional documentation required

To ensure total compliance, you should keep the following documentation attached to the agreement:

A copy of the "Permiso de Circulación" (Vehicle Registration Certificate).
The current "Tarjeta de Inspección Técnica" (ITV card) showing the vehicle is roadworthy.
A copy of the current insurance policy (Seguro Obligatorio).
A copy of the employee’s valid driver’s license.

Expert Tip: Always ensure the insurance policy explicitly covers "authorized drivers" or explicitly names the employee as a secondary driver if the policy requires it. Failing to do so can lead to a denial of coverage in the event of an accident, leaving both the company and the driver in a precarious legal position. If you are dealing with a company fleet, consider using the DGT's online portal to update the "Habitual Driver" status annually.