Download Vehicle Assignment Template to Company or Employee in Chao De Pousadoiro (O) (Word/PDF)

Navigating Spanish bureaucracy regarding vehicle usage can be tricky, especially when a company vehicle is assigned to an employee or vice versa. In Spain, if a driver is stopped by the traffic authorities (Guardia Civil de Tráfico) or if a speeding ticket arrives at the company's address, the administration requires clear proof of who was actually using the vehicle at that specific moment. This document, known as a Documento de Cesión de Vehículo a Empresa o Empleado (Vehicle Assignment Document to a Company or Employee), serves as a legally binding private contract and authorization that clarifies the legal possession and operational responsibility of the vehicle, protecting both the business and the worker.

Instructions on how and where to submit it in Chao De Pousadoiro (O)

While this is primarily a private agreement that should be kept inside the vehicle and in the company’s HR files, it must be officially presented in specific scenarios:

• DGT (Dirección General de Tráfico): Although changing the actual ownership requires updating the vehicle's registration permit (Permiso de Circulación), notifying long-term rentals or specific drivers can sometimes be requested. For local administrative procedures in Chao De Pousadoiro (O), residents typically rely on the Provincial Traffic Headquarters (Jefatura Provincial de Tráfico) in Lugo, or handle it online through the official DGT electronic office (Sede Electrónica).
• Responding to Traffic Fines: If the company receives a traffic fine for a vehicle registered under its name, this document must be submitted during the allegation period to identify the actual driver responsible for the infraction, thus avoiding corporate fines for failing to identify the driver.
• Local Procedures: For local tax matters (like the IVTM - Impuesto sobre Vehículos de Tracción Mecánica) managed by the local town hall (Ayuntamiento) corresponding to Chao De Pousadoiro (O), having this document helps clarify operational liability, though tax liability generally remains with the registered owner.

CONTRATO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

DE UNA PARTE (THE COMPANY):
D./Dña. _________________________________________, con DNI nº _________________, en representación de la entidad _________________________________________, con CIF nº _________________, y domicilio social en _________________________________________, en adelante la "EMPRESA".

Y DE OTRA PARTE (THE EMPLOYEE):
D./Dña. _________________________________________, con DNI nº _________________, y domicilio en _________________________________________, en adelante el "EMPLEADO".

Ambas partes se reconocen mutuamente capacidad jurídica suficiente para la firma del presente documento y, a tal fin,

EXPONEN / DECLARE:
1. Que la EMPRESA es propietaria / arrendataria (necesítese lo que proceda) del vehículo cuyas características se detallan a continuación:
- Marca / Make: _________________
- Modelo / Model: _________________
- Matrícula / License Plate: _________________
- Bastidor / VIN: _________________

2. Que la EMPRESA cede el uso del vehículo mencionado al EMPLEADO para el desarrollo de sus funciones laborales habituales (y/o uso particular pactado), bajo las siguientes:

CLÁUSULAS / CLAUSES:
PRIMERA.- OBJETO. La EMPRESA cede el uso exclusivo del vehículo descrito al EMPLEADO, quien lo acepta en las condiciones actuales de uso y conservación.
FIRST.- OBJECT. THE COMPANY assigns the use of the described vehicle to THE EMPLOYEE, who accepts it under current conditions.

SEGUNDA.- RESPONSABILIDAD DE MULTAS. El EMPLEADO se hace único responsable del pago de cuantas multas, sanciones o tasas le sean impuestas por infracciones a la Ley de Seguridad Vial o ordenanzas municipales cometidas durante el periodo de vigencia de esta cesión.
SECOND.- LIABILITY FOR FINES. THE EMPLOYEE shall be solely responsible for paying any fines, sanctions, or fees imposed for traffic violations committed during this assignment.

TERCERA.- VIGENCIA. La presente cesión tendrá validez desde el día ___ de ____________ de 20___ hasta la finalización de la relación laboral o la revocación expresa por parte de la EMPRESA.
THIRD.- DURATION. This assignment shall be valid from [Date] until the termination of employment or explicit revocation by THE COMPANY.

Y en prueba de conformidad, firman el presente documento por duplicado en Chao De Pousadoiro (O), a ____ de ____________ de 20___.

Fdo. La Empresa / The Company: ___________________      Fdo. El Empleado / The Employee: ___________________

Additional documentation required

When carrying this document or presenting it to authorities in Spain alongside the vehicle, you should always ensure you have the mandatory vehicle papers in order. This includes the original Permiso de Circulación (Registration Certificate), the Tarjeta de ITV (Technical Inspection Card) with a valid up-to-date sticker (if applicable by the vehicle's age), and proof of mandatory third-party vehicle insurance (though carrying the paper receipt is no longer strictly mandatory in Spain, it is highly recommended to have it readily accessible).

Expert Tip: Always keep a printed and signed copy of this bilingual template inside the vehicle's glove compartment. If the employee takes the vehicle across international borders outside of Spain, check whether a specific international authorization or green card from the insurance company is also required to avoid legal complications.