Download Free Vehicle Assignment to Employee Template for Cervera Del Rio Alhama (Word/PDF)

Navigating Spanish bureaucracy when sharing a vehicle between a company and an employee can be complex. Whether a company is assigning a vehicle to a worker for professional and personal use, or an employee is temporarily ceding their personal car for corporate duties, having a legally sound agreement is essential. This document protects both parties regarding liabilities, maintenance, and traffic fines, and it is frequently required by Spanish authorities and insurance companies.

Instructions on how and where to submit it in Cervera Del Rio Alhama

While a vehicle assignment contract is primarily a private agreement between the company and the employee, keeping a signed copy inside the vehicle is mandatory in Spain to present to the Guardia Civil or Local Police if requested. Additionally, depending on your specific situation, you may need to register or notify certain local and national bodies in Cervera Del Rio Alhama:

• Ayuntamiento de Cervera Del Rio Alhama: If the vehicle is assigned for company use and you need to update local IVTM (Road Tax) exemptions or resident parking permits, you should visit the local town hall offices (Ayuntamiento).
• Jefatura Provincial de Tráfico (DGT): For long-term assignments where the driver needs to be officially registered as the habitual driver (conductor habitual) to avoid notification issues with fines, this must be updated through the DGT (Dirección General de Tráfico) online headquarters or via a gestoria.
• Insurance Provider: You must officially notify your insurance company about the change in the habitual driver or authorized corporate drivers to ensure full coverage in case of an accident.

CONTRATO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT (BILINGÜE)

En Cervera Del Rio Alhama, a [Día] de [Mes] de [Año]

REUNIDOS / PARTIES:

De una parte, D./Dña. [Nombre del Representante], mayor de edad, con DNI [Número de DNI], actuando en nombre y representación de la empresa [Nombre de la Empresa], con CIF [Número de CIF] y domicilio social en [Dirección de la Empresa], en adelante la EMPRESA.

Y de otra parte, D./Dña. [Nombre del Empleado], mayor de edad, con DNI [Número de DNI] y domicilio en [Dirección del Empleado], en adelante el EMPLEADO.

Ambas partes se reconocen mutua capacidad legal para otorgar el presente documento y

MANIFIESTAN / DECLARE:

1. Que la EMPRESA es propietaria (o titular en régimen de renting/leasing) del vehículo cuyas características se detallan a continuación:
- Marca / Make: [Marca]
- Modelo / Model: [Modelo]
- Matrícula / License Plate: [Matrícula]
- Bastidor / VIN: [Número de Bastidor]

2. Que la EMPRESA cede el uso del mencionado vehículo al EMPLEADO, y éste lo acepta, bajo las siguientes:

CLÁUSULAS / CLAUSES:

PRIMERA. Objeto y uso / Purpose and use.
La EMPRESA cede el uso exclusivo del vehículo al EMPLEADO para el desarrollo de sus funciones laborales así como para su uso particular [o especificar si es exclusivamente laboral]. El EMPLEADO se compromete a hacer un uso diligente del vehículo, respetando en todo momento las normas de tráfico y seguridad vial.
The COMPANY assigns the exclusive use of the vehicle to the EMPLOYEE for professional duties and personal use. The EMPLOYEE agrees to use the vehicle diligently, complying with all traffic regulations.

SEGUNDA. Gastos de mantenimiento y combustible / Maintenance and fuel expenses.
Los gastos de combustible, peajes y multas derivadas de infracciones cometidas por el EMPLEADO correrán a cargo exclusivo de este último. Los gastos de seguro, ITV y revisiones periódicas correrán a cargo de la EMPRESA.
Fuel, tolls, and fines derived from infractions committed by the EMPLOYEE shall be borne exclusively by the latter. Insurance, ITV, and periodic maintenance will be paid by the COMPANY.

TERCERA. Duración / Duration.
La presente cesión tendrá validez desde el [Fecha de Inicio] hasta la finalización de la relación laboral o hasta que la EMPRESA requiera la devolución del vehículo por escrito.
This assignment is valid from [Start Date] until the termination of the employment relationship or until the COMPANY requests the return of the vehicle in writing.

Y en prueba de conformidad, firman el presente documento por duplicado en Cervera Del Rio Alhama, en la fecha arriba indicada.

Fdo. La Empresa / Signed (Company): _________________      Fdo. El Empleado / Signed (Employee): _________________

Additional documentation required

When presenting or executing this vehicle assignment in Cervera Del Rio Alhama, ensure you have the following supplementary documents ready:

• Valid Spanish DNI, NIE, or Passport of both the company representative and the employee.
• The vehicle's official documentation: Permiso de Circulación (Registration Certificate) and Ficha Técnica (Technical Inspection Card).
• Proof of valid ITV (Inspección Técnica de Vehículos) and compulsory vehicle insurance policy.
• Company deeds (Escritura de Constitución) and tax ID (CIF) to prove the legal representation of the person signing on behalf of the company.

Expert Tip: Always keep the original or a certified copy of this bilingual contract inside the vehicle's glove compartment alongside the insurance papers. If the employee receives a speeding ticket or traffic fine while driving, having this signed contract will streamline the process of identifying the actual driver to the DGT and avoiding corporate administrative penalties in Cervera Del Rio Alhama.