Download Vehicle Assignment Agreement Template to Company or Employee in Castellar Del Valles (Word/PDF)
Navigating Spanish traffic regulations can be complex, especially when mixing personal assets with corporate use. If you need to assign a vehicle from a company to an employee—or vice versa—for commuting or professional duties, having a legally sound agreement is essential. This document, known in Spain as a Documento de Cesión de Vehículo a Empresa o Empleado, protects both parties, clarifies liability for traffic fines, tolls, and maintenance, and ensures compliance with Spanish tax and traffic authorities (DGT).
Instructions on how and where to submit it in Castellar Del Valles
While this private agreement does not always need to be physically lodged at a municipal office for everyday use, you must keep a signed copy inside the vehicle at all times to present to the Local Police (Policía Local) or Guardia Civil if requested. However, if the vehicle's registration data or fiscal address needs updating regarding the habitual driver:
- DGT (Dirección General de Tráfico): You can notify the DGT online via their official Sede Electrónica using a digital certificate or Cl@ve.
- Local Administration: For local vehicle taxes (IVTM - Impuesto sobre Vehículos de Tracción Mecánica) in Castellar del Vallès, any ownership or major operational changes should be communicated to the local tax office (OAMC - Organisme de Gestió Tributària of the Diputació de Barcelona, which manages taxes for Castellar del Vallès) if tax exemptions or changes in domicile apply.
- Company Records: The company's prevenció de risques laboral (occupational health and safety) department should also archive this document to comply with labor regulations regarding company-provided vehicles.
DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT
DE LA PARTE CEDENTE / THE LENDER (La Empresa / The Company):
Nombre/Razón Social: [Nombre de la Empresa], con CIF [CIF de la Empresa], y domicilio social en [Dirección fiscal de la empresa], debidamente representada por D./Dña. [Nombre del Representante], con DNI [DNI del Representante].
DE LA PARTE CESIONARIA / THE BORROWER (El Empleado / The Employee):
D./Dña. [Nombre del Empleado], con DNI [DNI del Empleado], y domicilio en [Dirección del empleado].
EXPONEN / RECITALS:
Primero.- Que la empresa es propietaria (o arrendataria mediante renting/leasing) del vehículo cuyas características se detallan a continuación:
- Marca: [Marca]
- Modelo: [Modelo]
- Matrícula: [Matrícula]
- Bastidor / VIN: [Número de Bastidor]
Segundo.- Que ambas partes acuerdan la cesión de uso del mencionado vehículo bajo las siguientes:
CLÁUSULAS / CLAUSES:
1. Objeto de la cesión / Purpose of assignment: La empresa cede el uso del vehículo descrito al empleado exclusivamente para el desempeño de sus funciones laborales y/o uso personal autorizado.
The company assigns the use of the described vehicle to the employee exclusively for the performance of work duties and/or authorized personal use.
2. Duración / Duration: La presente cesión tendrá vigencia desde el [Fecha de inicio] hasta la finalización de la relación laboral o hasta que la empresa lo revoque por escrito.
This assignment shall be valid from [Start Date] until the termination of the employment relationship or until revoked in writing by the company.
3. Responsabilidad por multas y sanciones / Responsibility for fines and penalties: El conductor habitual (empleado) será el único responsable del pago de cuantas multas, sanciones o tasas le sean impuestas por infracciones a la Ley de Seguridad Vial durante el periodo de posesión del vehículo, comprometiéndose a identificarse verazmente ante los requerimientos de la DGT.
The habitual driver (employee) shall be solely responsible for paying any fines, sanctions, or fees imposed for traffic violations during the possession period.
4. Gastos de mantenimiento y combustible / Maintenance and fuel expenses: [Especificar quién asume combustible, seguros, ITV y revisiones, ej: La empresa asume el mantenimiento y seguro, y el empleado el combustible de uso privado].
[Specify who covers fuel, insurance, ITV, etc.]
Y en prueba de conformidad, firman el presente documento por duplicado en Castellar del Vallès, a [Día] de [Mes] de [Año].
Fdo. La Empresa (Lender) Fdo. El Empleado (Borrower)
[Firma y Sello / Signature & Stamp] [Firma / Signature]
Additional documentation required
To ensure this vehicle assignment is fully compliant and legally bulletproof in Spain, you should attach and archive the following documents alongside the template:
- A copy of the vehicle's official Permiso de Circulación (Registration Certificate).
- A copy of the Tarjeta de ITV (Technical Inspection Card) showing valid inspection status.
- Proof of current compulsory vehicle insurance (Póliza de Seguro), making sure the employee is declared as an authorized or primary driver if required by the insurance provider.
- A copy of the employee's valid driving license (Permiso de Conducir).
Expert Tip: If the vehicle is used by the employee for both professional and private purposes (uso mixto), remember that Spanish tax authorities (Agencia Tributaria) consider this a payment in kind (retribución en especie), which must be correctly reflected in the employee's payroll and the company's tax declarations. Always consult your gestor or labor advisor in Castellar del Vallès to align this agreement with current IRPF regulations.