Download Vehicle Assignment Template for Company or Employee in Camuñas (Word/PDF)
Navigating Spanish traffic regulations and corporate fleet management can be challenging, especially when assigning a company vehicle to an employee or vice versa. The "Documento de Cesión de Vehículo a Empresa o Empleado" (Vehicle Assignment Document to a Company or Employee) is a vital legal agreement used in Spain. This private contract officially registers the transfer of vehicle usage, ensuring compliance with the Spanish General Traffic Directorate (DGT) and clarifying liabilities regarding fines, insurance, and maintenance between the company and the driver.
Instructions on how and where to submit it in Camuñas
While this document is primarily a private agreement that must be kept inside the vehicle and presented to authorities when requested, there are specific administrative steps you need to take locally in Camuñas (Toledo):
- DGT Notification: Although a private contract governs the internal use, if the regular driver changes for a period exceeding 90 days, it is highly recommended to notify the DGT. You can do this online via the DGT electronic headquarters (sede electrónica) or by booking an appointment at the nearest Provincial Traffic Headquarters (Jefatura Provincial de Tráfico) in Toledo.
- Local Procedures in Camuñas: For local matters such as updating the municipal vehicle tax (Impuesto sobre Vehículos de Tracción Mecánica - IVTM) or local parking permits, you may need to present this documentation at the Town Hall of Camuñas (Ayuntamiento de Camuñas), located at Plaza de España.
- Insurance Company: You must submit a copy of this assignment document to your vehicle insurance provider to ensure the employee or company is properly registered as an authorized driver, avoiding coverage issues in case of an accident.
DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT
REUNIDOS / PARTIES:
De una parte, D./Dña. [Nombre y Apellidos del Representante], mayor de edad, con DNI [Número de DNI], en representación de la entidad [Nombre de la Empresa], con CIF [Número de CIF] y domicilio social en [Dirección de la Empresa], en adelante la EMPRESA.
Y de otra parte, D./Dña. [Nombre y Apellidos del Empleado], mayor de edad, con DNI [Número de DNI] y domicilio en [Dirección del Empleado], en adelante el EMPLEADO.
On one part, Mr./Ms. [Name and Surname], of legal age, with ID [ID Number], acting on behalf of [Company Name], with Tax ID [Tax ID Number] and registered office at [Company Address], hereinafter the COMPANY.
And on the other part, Mr./Ms. [Name and Surname], of legal age, with ID [ID Number] and address at [Employee Address], hereinafter the EMPLOYEE.
EXPONEN / RECITALS:
I. Que la EMPRESA es propietaria (o titular en virtud de contrato de renting/leasing) del vehículo cuyas características son las siguientes: Marca [Marca], Modelo [Modelo], Matrícula [Matrícula], y Bastidor [Número de Bastidor].
I. That the COMPANY is the owner (or holder under a renting/leasing contract) of the vehicle with the following characteristics: Brand [Brand], Model [Model], License Plate [License Plate], and VIN [VIN Number].
II. Que la EMPRESA cede el uso del citado vehículo al EMPLEADO para el desempeño de sus funciones laborales (y/o uso personal acordado), bajo las siguientes:
II. That the COMPANY assigns the use of the aforementioned vehicle to the EMPLOYEE for the performance of their work duties (and/or agreed personal use), under the following:
CLÁUSULAS / CLAUSES:
PRIMERA (Objeto): La EMPrESA cede al EMPLEADO el uso exclusivo del vehículo descrito. Este documento otorga al EMPLEADO la autorización legal para circular por España y el extranjero (si procede) con dicho vehículo.
FIRST (Object): The COMPANY assigns the exclusive use of the described vehicle to the EMPLOYEE. This document grants the EMPLOYEE legal authorization to drive said vehicle within Spain and abroad (if applicable).
SEGUNDA (Gastos y Mantenimiento): Los gastos de carburante, mantenimiento, ITV y reparaciones extraordinarias correrán a cargo de [Indicar quién asume los gastos, ej: la Empresa], mientras que las multas de tráfico y sanciones por infracciones de circulación serán de entera y exclusiva responsabilidad del CONDUCTOR/EMPLEADO.
SECOND (Expenses and Maintenance): Fuel, maintenance, ITV, and extraordinary repair costs shall be borne by [Indicate who bears the expenses, e.g., the Company], while traffic fines and penalties for traffic infractions shall be the sole and exclusive responsibility of the DRIVER/EMPLOYEE.
TERCERA (Vigencia): La presente cesión tendrá validez desde el día [Fecha de inicio] hasta la fecha de finalización del contrato laboral o hasta que la EMPRESA lo requiera por escrito.
THIRD (Validity): This assignment shall be valid from [Start Date] until the termination of the employment contract or until requested in writing by the COMPANY.
Y en prueba de conformidad, firman el presente documento por duplicado en Camuñas, a [Día] de [Mes] de [Año].
And as proof of conformity, they sign this document in duplicate in Camuñas, on [Day] of [Month] of [Year].
Fdo. La Empresa / The Company
[Firma y Sello / Signature and Stamp]Fdo. El Empleado / The Employee
[Firma / Signature]
Additional documentation required
To ensure total legal compliance when driving a company vehicle in Camuñas or anywhere else in Spain, make sure the driver always carries the following documents inside the glove compartment:
- Permiso de Circulación (Registration Certificate): Showing the company or leasing agency as the owner.
- Ficha Técnica (Technical Inspection Card): Including the valid ITV (Periodic Technical Inspection) stamp.
- Proof of Valid Insurance: The receipt of the mandatory car insurance policy.
- This Assignment Document: Signed by both parties, ideally accompanied by a translated version if driving internationally, though this Spanish template suffices domestically.
Expert tip: Always update this document immediately if the vehicle is replaced or if the employee's authorization is revoked. In case of receiving a speed camera fine (radar), having this document properly executed will allow the company to easily identify the responsible driver and avoid secondary fines for failing to notify the DGT.