Download the Vehicle Assignment Agreement Template for Companies and Employees in Calera de León (Word & PDF)

Whether you run a business in Calera de León or are an employee who has been allocated a company car, having a formal Documento de Cesión de Vehículo (Vehicle Assignment Agreement) is absolutely essential. In Spain, failing to clearly define who is driving a company vehicle can lead to severe tax penalties from Hacienda (the Spanish Tax Agency) and massive fines from the DGT (Dirección General de Tráfico) if a traffic violation occurs. This bilingual template establishes a clear legal framework regarding who is responsible for the vehicle, how it can be used, and who pays for traffic fines or maintenance.

How and Where to Use and Submit This Document in Calera de León

The Vehicle Assignment Agreement is a private contract, meaning you do not need to register it at a public registry immediately upon signing. However, it serves as your primary legal shield in several specific scenarios within the municipality of Calera de León and the wider province of Badajoz:

• Identifying a Driver for Traffic Fines: If the Policía Local of Calera de León or the Guardia Civil registers a speed camera or parking infraction involving the vehicle, the fine will be sent to the company. To avoid a heavy fine for "failure to identify the driver" (which can triple the original fine amount), the company must submit this document along with the driver identification form. This can be done online through the DGT’s Electronic Register or in person at the nearest Jefatura Provincial de Tráfico in Badajoz.
• Tax Compliance (Hacienda): If the employee uses the vehicle for personal use, it is considered a payment-in-kind (retribución en especie). This document clearly states the percentage of professional vs. personal use, which is vital during an audit by the Agencia Tributaria.
• Local Municipal Procedures: For local matters, such as requesting a resident parking permit or dealing with municipal vehicle taxes (IVTM) at the Ayuntamiento de Calera de León (located at Plaza de España, 1, 06292 Calera de León), having this signed agreement proves the employee's legitimate right to use the vehicle.

CONTRATO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE USE ASSIGNMENT AGREEMENT

En Calera de León, a _____ de ________________ de 20__
In Calera de León, on this _____ day of ________________, 20__

REUNIDOS / BY AND BETWEEN:

De una parte (La Empresa) / On one hand (The Company):
Representante Legal / Legal Representative: ____________________________________
En nombre y representación de la entidad / On behalf of the entity: ____________________________________
NIF/CIF: ____________________
Domicilio social / Registered address: ______________________________________________________

De otra parte (El Empleado) / On the other hand (The Employee):
Don/Doña / Mr./Ms.: ____________________________________
DNI/NIE/Pasaporte / ID Number: ____________________
Domicilio a efectos de notificaciones / Address for notifications: ______________________________________________________

Ambas partes se reconocen mutuamente la capacidad legal necesaria para otorgar el presente documento y / Both parties mutually recognize the legal capacity necessary to execute this document and:

DECLARAN / DECLARE:

I. Que la Empresa es propietaria o dispone del derecho de uso del siguiente vehículo / That the Company is the owner or has the right of use of the following vehicle:
- Marca / Make: ____________________
- Modelo / Model: ____________________
- Matrícula / License Plate: ____________________
- Número de Bastidor (VIN) / Chassis Number: ____________________

II. Que el Empleado dispone de un permiso de conducir en vigor y válido para conducir dicho vehículo en España / That the Employee holds a valid driving license authorized for driving said vehicle in Spain.

III. Que ambas partes acuerdan la cesión del uso del vehículo bajo las siguientes / That both parties agree to the assignment of the use of the vehicle under the following:

CLÁUSULAS / CLAUSES:

PRIMERA. Objeto y Uso / FIRST. Purpose and Use:
La Empresa cede al Empleado el uso del vehículo descrito anteriormente. El uso autorizado será / The Company assigns to the Employee the use of the vehicle described above. The authorized use shall be:
[ ] Exclusivamente profesional / Exclusively professional.
[ ] Mixto (Profesional y Personal) / Mixed (Professional and Personal). En caso de uso mixto, se estima un porcentaje de uso profesional del _____% y un porcentaje de uso personal del _____%. / In case of mixed use, the professional use is estimated at _____% and the personal use at _____%.

SEGUNDA. Responsabilidad por Sanciones / SECOND. Liability for Fines:
El Empleado será el único y exclusivo responsable de cualquier sanción de tráfico, aparcamiento o de cualquier otra índole que se derive del uso del vehículo durante el periodo de cesión. La Empresa procederá a identificar al Empleado ante las autoridades competentes (DGT, Policía Local) en caso de recibir una notificación de sanción. / The Employee shall be solely and exclusively liable for any traffic, parking, or other fines arising from the use of the vehicle during the assignment period. The Company will identify the Employee before the competent authorities (DGT, Local Police) upon receipt of any fine notification.

TERCERA. Mantenimiento y Conservación / THIRD. Maintenance and Care:
El Empleado se compromete a mantener el vehículo en perfecto estado de conservación, respetando las revisiones periódicas y notificando inmediatamente a la Empresa cualquier avería o siniestro. / The Employee undertakes to maintain the vehicle in perfect condition, respecting periodic maintenance checks and immediately notifying the Company of any breakdown or accident.

CUARTA. Devolución / FOURTH. Return of the Vehicle:
El Empleado deberá devolver el vehículo de forma inmediata a requerimiento de la Empresa o al finalizar su relación laboral. / The Employee must return the vehicle immediately upon request by the Company or upon termination of the employment relationship.

Y en prueba de conformidad, firman el presente documento por duplicado en el lugar y fecha indicados en el encabezamiento. / And in witness whereof, the parties sign this document in duplicate at the place and date indicated in the heading.

Firma de la Empresa / Signed by the Company:

____________________________________

Firma del Empleado / Signed by the Employee:

____________________________________

Additional Documentation Required

To ensure this agreement is legally watertight and ready for any inspection or traffic authority request in Calera de León, you must attach the following documents to the signed contract:

• Copy of the Employee’s Driving License (Permiso de Conducir): Ensure it is valid in Spain and has not expired.
• Copy of the Vehicle’s Registration Certificate (Permiso de Circulación): Proves the vehicle belongs to or is leased by the company.
• Copy of the Current ITV (Ficha Técnica): Proof that the vehicle is roadworthy and has passed the mandatory technical inspections.
• Proof of Valid Insurance: A copy of the active insurance policy highlighting the coverage and any restrictions regarding young or occasional drivers.
• Company Representative’s Authorization: If the person signing on behalf of the company is not the administrator, a copy of their power of attorney (poderes).

Expert Tips for Managing Company Vehicles in Extremadura

As a traffic consultant in Spain, my top recommendation for businesses in rural and semi-rural areas like Calera de León is to keep a detailed Libro de Rutas (Mileage Logbook). Because Calera de León is situated near major transit routes like the Autovía de la Plata (A-66), employees often travel significant distances to Badajoz, Mérida, or Seville. If Hacienda audits your company, they will default to assuming the vehicle is used 100% for personal use (taxing it as a heavy benefit-in-kind) unless you can prove otherwise. Keeping a logbook that matches your signed Vehicle Assignment Agreement is the only definitive way to defend your business against unexpected tax adjustments. Always make sure both parties sign every page of the agreement, and keep a digital copy securely stored in your company's cloud.