Download Free Vehicle Assignment Template to Company or Employee in Bustarviejo (Word/PDF)

Managing the legal use of a company car by an employee—or vice versa—requires clear documentation to avoid heavy penalties from Spanish traffic authorities (DGT) and tax agencies. A Vehicle Assignment Document (Documento de Cesión de Vehículo a Empresa o Empleado) is a formal private contract that legally clarifies who is responsible for the vehicle at any given time. Whether you are a business owner in Bustarviejo assigning a company fleet vehicle for professional and personal use, or an employee registering a vehicle usage authorization, having this paperwork in order is mandatory for insurance and regulatory compliance.

Instructions on how and where to submit it in Bustarviejo

Because this is a private agreement regulating the internal relationship between a company and its worker regarding asset usage, it does not typically need to be submitted to a municipal window in Bustarviejo for standard operations. However, you must keep a signed copy inside the vehicle at all times. Furthermore, in specific scenarios, you may need to present it:

• At the DGT (Dirección General de Tráfico): If you need to notify the authorities of a habitual driver change for tax or administrative notifications, though this is usually managed digitally via the DGT's miDGT app or official website.
• Local Police (Policía Local de Bustarviejo) or Guardia Civil: If stopped during a routine traffic control, presenting this document proves legitimate possession of the vehicle, preventing misunderstandings regarding vehicle theft or unauthorized usage.
• Insurance Company: Must be notified and provided with a copy to ensure the driver is fully covered under the commercial or private policy.

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT

DE UNA PARTE / FROM ONE PART:
D./Dña. [Nombre y Apellidos del Representante], mayor de edad, con DNI [Número de DNI], actuando en representación de la empresa [Nombre de la Empresa], con CIF [Número de CIF], y domicilio social en [Dirección de la Empresa], en calidad de [Cargo] (en adelante, la "EMPRESA").

DE OTRA PARTE / FROM THE OTHER PART:
D./Dña. [Nombre y Apellidos del Empleado], mayor de edad, con DNI [Número de DNI], y domicilio en [Dirección del Empleado] (en adelante, el "EMPLEADO").

Ambas partes se reconocen mutuamente capacidad legal suficiente para formalizar el presente documento de cesión de uso de vehículo, y / Both parties mutually recognize sufficient legal capacity to formalize this vehicle usage agreement, and

EXPONEN / DECLARE:
1. Que la EMPRESA es propietaria / arrendataria (leasing/renting) del vehículo cuyas características se detallan a continuación:
- Marca / Make: [Marca]
- Modelo / Model: [Modelo]< matrícula / License Plate: [Matrícula]
- Bastidor / VIN: [Número de Bastidor]

2. Que la EMPRESA cede el uso del mencionado vehículo al EMPLEADO, quien lo acepta bajo las siguientes / That the COMPANY assigns the use of the aforementioned vehicle to the EMPLOYEE, who accepts it under the following:

CLÁUSULAS / CLAUSES:

PRIMERA (Objeto) / FIRST (Purpose): La EMPRESA cede el uso del vehículo descrito al EMPLEADO para el desempeño de sus funciones laborales, así como para su uso particular (si procede), comprometiéndose el EMPLEADO a hacer un uso diligente del mismo.
*The COMPANY assigns the use of the described vehicle to the EMPLOYEE for the performance of their work duties, as well as for personal use (if applicable), and the EMPLOYEE commits to using it diligently.*

SEGUNDA (Vigencia) / SECOND (Duration): Esta cesión tendrá validez desde el [Fecha de Inicio] hasta la finalización de la relación laboral o hasta que la EMPRESA lo requiera por escrito.
*This assignment shall be valid from [Start Date] until the termination of the employment relationship or until requested in writing by the COMPANY.*

TERCERA (Gastos y Multas) / THIRD (Expenses and Fines): El EMPLEADO se hace responsable de todas las multas, sanciones e infracciones de tráfico cometidas durante el periodo de posesión del vehículo, así como de notificar cualquier daño mecánico de forma inmediata.
*The EMPLOYEE is responsible for all fines, penalties, and traffic infractions committed during the period of possession of the vehicle, as well as notifying any mechanical damage immediately.*

Y en prueba de conformidad, firman el presente documento por duplicado en Bustarviejo, a [Día] de [Mes] de [Año].
*In witness whereof, the parties sign this document in duplicate in Bustarviejo, on [Day] of [Month] of [Year].*

___________________ (Firma de la Empresa / Company Signature)
___________________ (Firma del Empleado / Employee Signature)

Additional documentation required

To ensure total legal security when utilizing this template in Bustarviejo, make sure you attach and verify the following documents:

• Copy of the company's deeds of incorporation and representative's ID (DNI/NIE).
• Copy of the employee's valid driving license (Permiso de Conducir), ensuring it matches the vehicle category.
• Vehicle registration certificate (Permiso de Circulación) and valid ITV (Inspección Técnica de Vehículos) card.
• Updated insurance policy showing that the driver is declared or covered under the policy terms.

Expert Tip: Keep both physical and digital copies of this signed agreement along with the vehicle documentation. If the vehicle is used internationally or outside the Community of Madrid, having a bilingual contract like the one above prevents bureaucratic delays with foreign authorities or insurance claims.