📝 Trámites y Plantillas DGT

Download Your Vehicle Assignment Agreement Template for Boadilla del Monte (Word/PDF)

Managing the assignment of a company vehicle to an employee in Spain involves specific legal requirements to ensure tax compliance and liability clarity. Whether you are a business owner in Boadilla del Monte or an employee receiving a company car, having a formal "Documento de Cesión de Vehículo" (Vehicle Assignment Agreement) is essential to avoid potential sanctions from the DGT (Dirección General de Tráfico) or issues with the Spanish Tax Agency (Agencia Tributaria).

Instructions on how and where to submit it in Boadilla del Monte

This document is a private contract between the employer and the employee. Unlike a transfer of ownership, you do not need to submit this specific agreement to the DGT to change the vehicle's registration. However, you must keep it on file for the following reasons:

For the DGT: In the event of a traffic fine, this document proves who was driving the vehicle at the time of the infraction, allowing the company to correctly identify the driver.
For the Tax Agency: It serves as proof of the "retribución en especie" (benefit in kind) for salary tax calculations.
Local Procedures: If you need to register the vehicle for specific local parking permits in Boadilla del Monte, the Town Hall (Ayuntamiento) may request proof of your right to use the vehicle. You can present this at the Oficina de Atención al Ciudadano located in the Boadilla Town Hall.

📄 Modelo Oficial / Official Template

Plantilla / Template

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT
En Boadilla del Monte, a [Date] / In Boadilla del Monte, on [Date]

REUNIDOS / THE PARTIES

De una parte, la empresa [Company Name], con NIF [Tax ID], y domicilio social en [Address], representada por [Manager Name] (en adelante, la "Empresa"). / On one side, the company [Company Name], with Tax ID [Tax ID], and registered address at [Address], represented by [Manager Name] (hereinafter, the "Company").

Y de otra parte, D./Dña. [Employee Name], con DNI/NIE [ID Number], y domicilio en [Employee Address] (en adelante, el "Empleado"). / And on the other side, Mr./Ms. [Employee Name], with ID [ID Number], and address at [Employee Address] (hereinafter, the "Employee").

EXPONEN / DECLARE

Que la Empresa es titular del vehículo marca [Brand], modelo [Model], con matrícula [License Plate] (en adelante, el "Vehículo"). / That the Company is the owner of the vehicle [Brand], model [Model], with license plate [License Plate] (hereinafter, the "Vehicle").

Que ambas partes acuerdan la cesión del uso del Vehículo al Empleado bajo las siguientes: / That both parties agree to the assignment of the use of the Vehicle to the Employee under the following:

CLÁUSULAS / CLAUSES

PRIMERA: Objeto. La Empresa cede al Empleado el uso del Vehículo para fines profesionales y/o personales. / FIRST: Object. The Company assigns to the Employee the use of the Vehicle for professional and/or personal purposes.

SEGUNDA: Responsabilidad. El Empleado se compromete a mantener el Vehículo en buen estado y es responsable de las multas de tráfico cometidas durante el uso del mismo. / SECOND: Liability. The Employee agrees to maintain the Vehicle in good condition and is responsible for traffic fines incurred during its use.

TERCERA: Duración. La cesión tendrá vigencia desde [Start Date] hasta [End Date] o finalización de la relación laboral. / THIRD: Duration. The assignment will be valid from [Start Date] until [End Date] or the termination of the employment relationship.

Firma de la Empresa / Company Signature: ____________________

Firma del Empleado / Employee Signature: ____________________

Additional documentation required

To ensure total legal compliance in Boadilla del Monte, you should attach the following documents to your agreement:

A copy of the "Permiso de Circulación" (Vehicle Registration Certificate).
A copy of the current "Tarjeta de Inspección Técnica" (ITV card).
Proof of insurance coverage that explicitly covers the employee as an authorized driver.
A signed inventory of the vehicle's state (including photos of any existing scratches or damage) to avoid disputes upon the return of the car.

Expert Tip: Always ensure that your company's insurance policy allows for "employee use." Many standard business insurance policies in Spain have specific clauses regarding who is authorized to drive company cars. If you are involved in an accident, the insurance company may deny coverage if the driver is not properly registered or authorized in the policy. Keep a digital copy of this signed agreement in the glove compartment at all times.