How to Transfer Vehicle Usage to an Employee in Antequera: Free Template Download
If you own a business in Antequera and need to assign a company vehicle to an employee for professional or mixed use, you must formalize this arrangement. A "Documento de Cesión de Vehículo" (Vehicle Assignment Agreement) is a private contract that clarifies the responsibilities of both the company and the driver, including maintenance, fuel costs, traffic fines, and insurance coverage. Using this document protects the business from liability and ensures the employee understands their obligations while driving company assets.
Instructions on how and where to submit it in Antequera
This is a private contract between the employer and the employee; therefore, it does not need to be submitted to the DGT (Dirección General de Tráfico) or the Antequera Town Hall for validity. However, you must keep a signed original in your company records. If you are stopped by the Guardia Civil or local police in Antequera, having this document in the glove box is highly recommended to prove that the driver is authorized to use the vehicle.
If you need to register a change of ownership or a change of address for the vehicle, you must visit the DGT office in Málaga. For local tax purposes (IVTM - Road Tax), ensure that the vehicle is correctly registered to the company’s tax address if your business is based in Antequera.
DOCUMENTO DE CESIÓN DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT
REUNIDOS / THE PARTIES:
De una parte, la empresa / On one side, the company: ____________________, con NIF/CIF: ____________ y domicilio en / with address at: ____________________, representada por / represented by: ____________________ (en adelante, "la Empresa" / hereinafter "the Company").
De otra parte, el empleado / On the other side, the employee: ____________________, con DNI/NIE: ____________ y domicilio en / with address at: ____________________ (en adelante, "el Empleado" / hereinafter "the Employee").
EXPONEN / DECLARE:
Que la Empresa es propietaria del vehículo / The Company is the owner of the vehicle: Marca/Make: __________, Modelo/Model: __________, Matrícula/License Plate: __________.
Que ambas partes acuerdan la cesión del uso del vehículo al Empleado para el desarrollo de sus funciones profesionales / Both parties agree to the assignment of the vehicle to the Employee for professional duties.
CLÁUSULAS / CLAUSES:
1. El Empleado se compromete a hacer un uso responsable del vehículo y a cumplir con la normativa de tráfico vigente / The Employee agrees to use the vehicle responsibly and comply with current traffic regulations.
2. El Empleado será responsable de las sanciones de tráfico derivadas de su conducción / The Employee shall be liable for any traffic fines resulting from their driving.
3. El mantenimiento ordinario será responsabilidad de la Empresa / Routine maintenance shall be the responsibility of the Company.
En Antequera, a ____ de __________ de 20____.
Firma de la Empresa / Company Signature: __________ | Firma del Empleado / Employee Signature: __________
Additional documentation required
To ensure total compliance, keep the following documents alongside your signed agreement:
- A copy of the "Permiso de Circulación" (Vehicle Registration Certificate).
- Proof of valid "Seguro de Coche" (Car Insurance) that includes the specific vehicle.
- The most recent "ITV" (Inspección Técnica de Vehículos) report, confirming the car has passed its mandatory roadworthiness test.
- If the vehicle is for personal use, ensure the tax implications are reflected in the employee's payroll (Retribución en especie).
Expert Tip: If your company is located in Antequera, remember that local traffic police (Policía Local) are very strict regarding documentation. Always carry the digital or physical copy of the insurance policy and the vehicle’s technical sheet. If you are assigning the vehicle for international travel, consider adding a clause to the template authorizing the driver to cross borders, as some insurance companies require specific notification for this.