Download the Vehicle Assignment to Employee Template in L'Ampolla (Word/PDF)

Navigating Spanish bureaucracy regarding company cars can be complex, especially when assigning a vehicle to an employee or a business entity in L'Ampolla. Whether you are a local business owner in this charming coastal town of Tarragona or an employee using a company asset, having the correct paperwork is essential. This guide explains how the vehicle assignment document works and provides a ready-to-use template to keep your operations legal and compliant with the DGT (Dirección General de Tráfico).

The "Documento de Cesión de Vehículo a Empresa o Empleado" (Vehicle Assignment Document to a Company or Employee) is a private agreement that formalizes the transfer of use of a motor vehicle. If a company owns a car and lets an employee use it for professional and personal needs, or conversely, if an employee temporarily cedes their personal vehicle for company operations, this document serves as legal proof of authorization. In Spain, traffic authorities and insurance companies frequently require this to clarify liability, especially regarding speeding fines, parking tickets, or traffic violations.

Instructions on how and where to submit it in L'Ampolla (L')

While this document is primarily a private contract between the vehicle owner and the authorized user, it has important administrative implications in L'Ampolla:

• DGT Notification: Although carrying a signed copy in the vehicle is mandatory, you should notify the DGT if the regular driver changes for an extended period, which can be done online via the DGT electronic headquarters (Sede Electrónica) or at the nearest Provincial Traffic Headquarters in Tarragona.
• Local Municipal Actions: For local matters in L'Ampolla—such as applying for resident parking permits (zona blanda/verde) or registering the vehicle for municipal tax exemptions—you may need to present this document at the *Ajuntament de l'Ampolla* (Town Hall).
• Insurance Update: You must submit a copy of this agreement to your vehicle insurance provider to ensure the designated driver is properly covered under the policy terms, preventing any issues in the event of an accident.

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE USE ASSIGNMENT AGREEMENT

REUNIDOS / PARTIES INVOLVED:

De una parte, D./Dña. _________________________, con DNI/NIE _______________, en representación de la empresa _________________________, con CIF _______________ y domicilio social en _________________________, en adelante el CEDENTE (o Empresa).

And on the other part, D./Dña. _________________________, con DNI/NIE _______________ y domicilio en _________________________, en adelante el CESIONARIO (o Empleado).

EXPONEN / STATEMENTS:

I. Que el CEDENTE es propietario/arrendatario del vehículo cuyas características son las siguientes:
- Marca: _________________________
- Modelo: _________________________
- Matrícula: _________________________
- Bastidor (VIN): _________________________

II. Que ambas partes acuerdan la cesión del uso del citado vehículo bajo las siguientes:

CLÁUSULAS / CLAUSES:

Primera (Objeto): El CEDENTE cede el uso del vehículo descrito al CESIONARIO para el desempeño de sus funciones laborales y/o uso personal acordado, comprometiéndose este último a hacer un uso diligente del mismo.

Segunda (Vigencia): La presente cesión tendrá validez desde el día _____ de _______________ de 20___ hasta el día _____ de _______________ de 20___ (o por tiempo indefinido hasta la finalización de la relación laboral).

Tercera (Gastos y Responsabilidad): El mantenimiento, seguro y revisiones obligatorias correrán a cargo de [Empresa/Empleado]. El CESIONARIO será el único responsable de las multas, sanciones y infracciones de tráfico cometidas durante el periodo de conducción del vehículo.

Y en prueba de conformidad, firman el presente documento por duplicado en L'Ampolla (Tarragona), a _____ de _______________ de 20___.

Fdo. El Cedente (Empresa): _________________________          Fdo. El Cesionario (Empleado): _________________________

Additional documentation required

To ensure total legal security when executing this vehicle assignment in L'Ampolla, make sure to attach and keep the following documents together with the template:

• A photocopy of the DNI, NIE, or Passport of both the legal representative of the company and the employee.
• The vehicle's *Permiso de Circulación* (Registration Certificate) and *Ficha Técnica* (Technical Inspection Card).
• Proof of valid *ITV* (Inspección Técnica de Vehículos) if applicable.
• A current copy of the compulsory vehicle insurance policy (*póliza de seguro*), verifying that the driver is included or covered.

Expert tip: Always keep a signed physical or digital copy of this document inside the glove compartment of the vehicle while driving around L'Ampolla and the rest of Spain. Local police (*Policía Local*) or the Guardia Civil may request it during routine checks to verify the legitimate use of the vehicle, especially if the car is registered under a corporate entity name rather than the driver's personal name.