Downloadable Vehicle Assignment Agreement for Companies and Employees in Aldehuela y la Torrecilla
Managing vehicle assets between a company and its employees in Spain requires proper documentation to avoid tax liabilities and legal complications with the DGT (Dirección General de Tráfico). This template serves as a formal "Vehicle Assignment Agreement" (Documento de Cesión de Vehículo), which clarifies the terms of use, responsibilities for maintenance, and tax implications (payment in kind) for a vehicle assigned to an employee or business partner in Aldehuela y la Torrecilla.
Instructions on how and where to submit it in Aldehuela y la Torrecilla (La)
Because Aldehuela y la Torrecilla is a smaller municipality, it falls under the jurisdiction of the Provincial Traffic Headquarters (Jefatura Provincial de Tráfico) of Salamanca. While this private contract does not always need to be filed with the DGT directly, you must keep it signed and available for:
- Tax Purposes: The "Agencia Tributaria" (Hacienda) may request this document to verify the "remuneration in kind" (retribución en especie) if the vehicle is used for personal purposes.
- Legal Protection: In the event of a traffic fine or accident, this document proves who had custody of the vehicle at that specific time.
- Submission: You do not need to go to the Town Hall (Ayuntamiento) of Aldehuela y la Torrecilla for this specific private contract. However, if you need to perform a "Notificación de Transferencia" or update the vehicle's address, you should use the DGT electronic headquarters (sede electrónica) or visit the Salamanca Provincial Office by appointment.
DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE ASSIGNMENT AGREEMENT
En / In: Aldehuela y la Torrecilla, Salamanca.
Fecha / Date: [Día/Day] de [Mes/Month] de [Año/Year].
REUNIDOS / THE PARTIES:
De una parte, la empresa / On one side, the company: [Nombre de la Empresa], con CIF [CIF], y domicilio en [Dirección].
De otra parte, el empleado / On the other side, the employee: [Nombre del Empleado], con DNI/NIE [Número], y domicilio en [Dirección].
EXPONEN / AGREE:
1. Que la empresa es propietaria del vehículo marca [Marca], modelo [Modelo], con matrícula [Matrícula].
2. Que la empresa cede el uso del vehículo al empleado para fines profesionales y [personales/no personales].
3. El empleado se hace responsable del mantenimiento básico, la custodia del vehículo y el pago de multas de tráfico que ocurran durante el periodo de cesión.
4. El empleado reconoce que este vehículo constituye una retribución en especie sujeta a tributación según la normativa española vigente.
Firmado / Signed:
[Firma Empresa] [Firma Empleado]
Additional documentation required
To ensure full compliance, you should attach the following to your internal company records:
- A copy of the "Permiso de Circulación" (Vehicle Registration).
- A copy of the current "Tarjeta de Inspección Técnica" (ITV) showing the vehicle has passed its inspection.
- Proof of insurance (Seguro) that explicitly covers the employee as an authorized driver.
- A copy of the employee's valid Spanish driving license.
Expert Tip: Always keep a digital copy of this signed agreement in the glove compartment of the vehicle. If the vehicle is stopped by the Guardia Civil of Traffic, having this document proves that the driver is authorized to operate the company vehicle, preventing potential confusion regarding unauthorized use or vehicle theft reports. If the vehicle is used for personal purposes, ensure your accountant adjusts the payroll withholding (IRPF) accordingly to avoid penalties during the annual tax return.