Download Free Vehicle Assignment to Employee Template for Abelairas (Word/PDF)

Navigating Spanish bureaucracy can be challenging, especially when a company provides a vehicle to an employee or vice versa. The Documento de Cesión de Vehículo a Empresa o Empleado (Vehicle Assignment Document to a Company or Employee) is a vital private contract that clarifies legal liability, insurance responsibilities, and tax obligations for vehicles used for both professional and personal purposes in Spain. Whether you are operating in Abelairas or anywhere else in the country, having this document properly drafted protects both parties from unexpected traffic fines and legal liabilities.

Instructions on how and where to submit it in Abelairas

Because this is primarily a private legal agreement between a company and an employee, it does not typically need to be filed at a physical municipal office in Abelairas for everyday use. However, you must officially notify the Dirección General de Tráfico (DGT) or keep it updated in the vehicle's records if the habitual driver changes. Here is how to handle the process correctly:

• DGT Notification: While not always mandatory for temporary company cars, registering the habitual driver (conductor habitual) at the DGT avoids issues with traffic fines being sent to the wrong entity. This can be done online via the DGT electronic headquarters (Sede Electrónica) or at your nearest provincial traffic office.
• Local Procedures in Abelairas: If the vehicle requires specific municipal permits (such as resident parking or loading/unloading authorizations issued by the local Ayuntamiento), you will need to present this assignment document along with the vehicle's permit (Permiso de Circulación) and ITV card.
• Insurance Company: Always submit a signed copy of this agreement to your vehicle insurance provider to ensure the driver is fully covered under the policy terms.

DOCUMENTO DE CESIÓN DE USO DE VEHÍCULO / VEHICLE USE ASSIGNMENT DOCUMENT

REUNIDOS / THE PARTIES:

De una parte, D./Dña. [Nombre y Apellidos del Representante], mayor de edad, con DNI [Número de DNI] y en representación de la entidad [Nombre de la Empresa], con NIF [NIF de la Empresa] y domicilio social en [Dirección de la Empresa], en adelante la EMPRESA.
On one part, Mr./Ms. [Name and Surname of Representative], of legal age, holder of ID [ID Number] acting on behalf of the company [Company Name], with tax ID [Tax ID] and registered office at [Company Address], hereinafter the COMPANY.

Y de otra parte, D./Dña. [Nombre y Apellidos del Empleado], mayor de edad, con DNI [Número de DNI] y domicilio en [Dirección del Empleado], en adelante el EMPLEADO.
And on the other part, Mr./Ms. [Name and Surname of Employee], of legal age, holder of ID [ID Number] and address at [Employee Address], hereinafter the EMPLOYEE.

Ambas partes se reconocen mutuamente la capacidad legal necesaria para el otorgamiento del presente documento y
Both parties mutually recognize the necessary legal capacity to grant this document and

EXPONEN / DECLARE:

Primero.- Que la EMPRESA es propietaria / arrendataria (leasings/renting) del vehículo cuyas características se detallan a continuación:
First.- That the COMPANY is the owner / lessee of the vehicle with the following characteristics:

• Marca / Make: [Marca]
• Modelo / Model: [Modelo]
• Matrícula / License Plate: [Matrícula]
• Número de Bastidor / VIN: [Número de Bastidor]

Segundo.- Que la EMPRESA cede el uso del citado vehículo al EMPLEADO en las condiciones que se establecen en las siguientes
Second.- That the COMPANY assigns the use of the aforementioned vehicle to the EMPLOYEE under the conditions established in the following

CLÁUSULAS / CLAUSES:

Primera. Objeto de la cesión: La EMPRESA cede de forma [temporal / indefinida] el uso del vehículo descrito al EMPLEADO exclusivamente para el desempeño de sus funciones laborales y, en su caso, para uso particular autorizado.
First. Purpose of the assignment: The COMPANY assigns the use of the described vehicle to the EMPLOYEE on a [temporary / indefinite] basis exclusively for the performance of their professional duties and, where applicable, for authorized private use.

Segunda. Obligaciones del EMPLEADO: El EMPLEADO se compromete a:
Second. Obligations of the EMPLOYEE: The EMPLOYEE undertakes to:

• Utilizar el vehículo con la máxima diligencia y respeto a las normas de circulación vigentes en España.
  Use the vehicle with utmost diligence and respect for current traffic regulations in Spain.
• No ceder el uso del vehículo a terceros ajenos a la empresa sin autorización expresa.
  Not to assign the use of the vehicle to unauthorized third parties.
• Comunicar de forma inmediata a la EMPRESA cualquier incidencia, avería, robo o daño sufrido por el vehículo.
  Immediately notify the COMPANY of any incident, breakdown, theft, or damage suffered by the vehicle.

Tercera. Gastos y Sanciones: Los gastos derivados del consumo de combustible y peajes durante el uso particular correrán a cargo del EMPLEADO. Asimismo, el EMPLEADO será el único responsable del pago de las multas y sanciones impuestas por infracciones de tráfico cometidas durante el período de posesión del vehículo.
Third. Expenses and Penalties: Expenses derived from fuel consumption and tolls during private use shall be borne by the EMPLOYEE. Likewise, the EMPLOYEE shall be solely responsible for the payment of fines and penalties imposed for traffic infractions committed during the period of possession of the vehicle.

Y en prueba de conformidad, firman las partes el presente documento por duplicado en Abelairas, a [Día] de [Mes] de [Año].
And as proof of conformity, the parties sign this document in duplicate in Abelairas, on [Day] of [Month] of [Year].

Fdo. La Empresa / Signed (Company): ________________________
Fdo. El Empleado / Signed (Employee): ________________________

Additional documentation required

To ensure total legal compliance when executing this vehicle assignment in Spain, make sure you have the following paperwork ready alongside the signed template:

• Permiso de Circulación (Registration Certificate): Proving the legal status of the vehicle.
• Tarjeta de Inspección Técnica (ITV Card): Ensuring the vehicle has passed its mandatory roadworthiness tests.
• Valid Insurance Policy: Confirming that the insurance covers the named employee or any designated driver.
• Company ID / CIF and Employee DNI/NIE: Copies of official identification documents for verification purposes.

As an expert recommendation in Abelairas, always keep a physical or digital copy of both this agreement and the updated insurance policy inside the vehicle's glove compartment. In the event of a routine traffic stop by the Guardia Civil de Tráfico or local police, presenting this documentation avoids unnecessary complications regarding who is legally authorized to drive the vehicle.