Download Free Customs Clearance Authorization Template for Car Import in Cambil (Word/PDF)

Importing a vehicle into Spain from a non-EU country or territory requires navigating strict customs procedures managed by the Spanish Tax Agency (Agencia Tributaria). Before a vehicle can be registered, assigned Spanish license plates, and legally driven on local roads, it must go through customs clearance (despacho de aduanas). To allow a customs broker, freight forwarder, or a designated representative to act on your behalf and handle these complex import procedures, you must legally empower them. This article provides a practical guide and a ready-to-copy official Spanish legal template known as the Modelo de Autorización para el Despacho de Aduanas (Importación Coche), enabling you to authorize a third party to clear your imported vehicle through customs efficiently.

Instructions on how and where to submit it in Cambil

Since Cambil is a municipality located in the province of Jaén (Andalusia), administrative procedures involving state taxes and customs are handled through the regional delegation of the Spanish Tax Agency (Agencia Estatal de Administración Tributaria - AEAT) in Jaén, or via electronic headquarters for digital submissions. Here are the steps to submit your authorization:

• Digital Submission (Recommended): The fastest way to submit this authorization is through the AEAT Electronic Office (Sede Electrónica de la Agencia Tributaria). Both you (the importer/principal) and your authorized customs agent will need a digital certificate (Certificado Digital) or Cl@ve PIN to sign and submit the documentation online.
• In-Person Submission: If you prefer or need to submit physical paperwork, you can schedule an appointment (cita previa) at the nearest Administración de la AEAT in Jaén or present the documentation directly to the customs office (Aduana) managing your vehicle's entry point into Spain.
• Direct Handover to your Customs Agent: In most cases, you will simply sign this template and hand it directly to your contracted customs broker (transitario), who will upload it alongside the Single Administrative Document (DUA - Documento Único Administrativo) into the customs system.

MODELO DE AUTORIZACIÓN PARA EL DESPACHO DE ADUANAS (IMPORTACIÓN DE VEHÍCULOS)

CUSTOMS CLEARANCE AUTHORIZATION TEMPLATE (CAR IMPORTATION)

DE LA PARTE PODERDANTE / THE PRINCIPAL (El Importador / The Importer):

Nombre y Apellidos / Full Name: [Nombre del Importador]
NIF / NIE / Passparte: [Número de Identificación Fiscal]
Domicilio / Address: [Calle, Número, Código Postal, Cambil, Jaén]
Teléfono / Phone: [Teléfono de contacto]
Correo electrónico / Email: [Correo electrónico]

DE LA PARTE REPRESENTADA / THE REPRESENTATIVE (El Agente de Aduanas / The Customs Agent):

Razón Social / Company Name: [Nombre de la Empresa de Aduanas o Representante]
NIF / CIF: [NIF de la empresa o agente]
Domicilio / Address: [Dirección fiscal del agente]

EXPONEN Y MANIFIESTAN / STATEMENTS:

Que el/la poderdante es titular/comprador de un vehículo destinado a la importación en España con las siguientes características provisionales:

The principal is the owner/buyer of a vehicle destined for importation into Spain with the following provisional characteristics:

• Marca / Make: [Marca del vehículo]
• Modelo / Model: [Modelo del vehículo]
• Nº de Bastidor / VIN (Chassis Number): [Número de bastidor de 17 dígitos]
• País de procedencia / Country of origin: [País de origen]

OTORGAN / GRANT:

Que mediante el presente documento, y en los términos previstos en el Código Aduanero de la Unión (Reglamento UE nº 952/2013), el/la poderdante AUTORIZA expresamente a la entidad/representante arriba indicada para actuar en su nombre y por su cuenta en calidad de REPRESENTANTE ADUANERO (directa o indirectamente, según proceda), para la realización de todos los trámites, declaraciones, presentación de documentos, pago de tributos (Aranceles e IVA a la importación / IGIC si procede) y cuantas gestiones sean necesarias para el despacho de aduanas de importación del vehículo de referencia ante la Agencia Estatal de Administración Tributaria (AEAT) en España.

By this document, and under the terms provided in the Union Customs Code (Regulation EU No 952/2013), the principal expressly AUTHORIZES the above-mentioned entity/representative to act in their name and on their behalf as a CUSTOMS REPRESENTATIVE (direct or indirect, as applicable), to carry out all procedures, declarations, submission of documents, payment of taxes (Tariffs and Import VAT) and any actions necessary for the customs clearance of the aforementioned vehicle before the Spanish Tax Agency (AEAT).

Y para que así conste y surta los efectos oportunos, firman la presente autorización en Cambil (Jaén), a [Día] de [Mes] de [Año].

And for the record and relevant effects, they sign this authorization in Cambil (Jaén), on [Day] of [Month] of [Year].

Fdo. El Poderdante / Signed by the Principal:
[Firma]

Fdo. El Representante / Signed by the Representative:
[Firma]

Additional documentation required

To successfully complete the customs clearance and subsequent registration of your imported car in Cambil, the customs authorities and the DGT (Directorate-General for Traffic) will require a complete dossier alongside this authorization:

• Proof of Ownership: Original bill of sale (factura de compraventa) or official purchase contract, properly translated into Spanish if issued in a foreign language.
• Vehicle Title and Registration Documents: Original registration documents from the origin country (e.g., US Title, V5C for the UK, etc.).
• Identification: Copy of the importer's DNI, NIE, or Spanish Residence Card (TIE), or passport if non-EU resident registering under change of residency conditions.
• Proof of Transport: Bill of lading, shipping documents, or CMR transport document proving how the vehicle entered the European Union.
• Tax Clearance Proofs: Proof of payment or exemption regarding local and national taxes, specifically Cambil's municipal circulation tax (IVTM - Impuesto sobre Vehículos de Tracción Mecánica), import duties, and VAT (Modelo 309 or 300 depending on status, or DUA liquidations).
• Technical Compliance: ITV (Inspección Técnica de Vehículos) sheet obtained in Spain after passing a homologation or individual approval inspection (ficha técnica reducida).

Expert Tip: Always ensure your customs agent explicitly clarifies whether they are acting under direct representation (where they act in your name, and you remain solely liable for customs debt) or indirect representation (where they act in their own name but on your behalf, sharing joint liability). For standard private vehicle imports, direct representation is the most common and straightforward option. Double-check that the VIN on the vehicle matches letter-for-letter with all paperwork before initiating the customs process to avoid costly delays at the Jaén or port customs offices.