How to Request a European Certificate of Conformity (COC) in Calvià: Template and Guide

If you are importing a vehicle to Spain or need to register a foreign-plated car in Calvià, the Certificate of Conformity (COC) is an essential document. The COC is an official document issued by the vehicle manufacturer that certifies that your car meets the EU technical standards. Without it, the DGT (Dirección General de Tráfico) and the ITV (Technical Inspection station) cannot verify that your vehicle is roadworthy according to European regulations. This guide provides a practical template to help you request this document directly from the manufacturer or their authorized representative.

How and Where to Submit Your Request in Calvià

In Spain, the COC is not typically requested through the Calvià Town Hall (Ayuntamiento), but rather through the vehicle manufacturer’s official representation in Spain or their international headquarters. However, if you are performing a vehicle transfer or registration, you will eventually need to visit the local ITV station near Calvià (such as the ITV station in Son Castelló or Calvià’s industrial zones) once you have your paperwork in order.

• Step 1: Prepare the request letter provided in the template below.
• Step 2: Attach a copy of your vehicle's registration document (Permiso de Circulación) and your DNI/NIE.
• Step 3: Send the request via "Burofax" (a certified mail service from Correos) or through the manufacturer’s official online portal for homologation.
• Step 4: Once you receive the original COC, you must present it at the ITV station to obtain your Spanish technical card (Ficha Técnica).

SOLICITUD DE EXPEDICIÓN DE CERTIFICADO DE CONFORMIDAD EUROPEO (COC)

A la atención del Departamento de Homologaciones de [Nombre del Fabricante/Marca]:

Yo, [Nombre y Apellidos del Propietario], con DNI/NIE número [Número de Identificación], con domicilio a efectos de notificaciones en [Dirección completa en Calvià], por medio de la presente:

SOLICITO:
La emisión y envío del Certificado de Conformidad Europeo (COC) para el vehículo de su marca, cuyos datos se detallan a continuación:

- Marca: [Marca del vehículo]
- Modelo: [Modelo del vehículo]
- Número de Bastidor (VIN): [Número de 17 dígitos]
- Matrícula actual: [Matrícula del país de origen]

Adjunto a esta solicitud copia de la documentación técnica del vehículo y mi documento de identidad para proceder al pago de las tasas correspondientes.

En Calvià, a [Día] de [Mes] de [Año].

Fdo: [Nombre y Apellidos]
Teléfono de contacto: [Número de teléfono]

Additional Documentation Required

To ensure your request is processed without delays, you must have the following documents scanned and ready:

• A clear copy of the vehicle’s original registration certificate (both sides).
• A copy of your Passport or DNI/NIE.
• Proof of payment of the manufacturer's administrative fee (usually ranging between 100€ and 300€ depending on the brand).
• A copy of the purchase invoice if the vehicle was recently acquired.

Expert Tip: Always request the COC in the language of the manufacturer if possible, though they are usually issued in English, French, or German. Before paying any fees, check if your vehicle’s "Ficha Técnica" already contains a European Homologation number (often starting with "e*..."), as some newer vehicles may not strictly require a new COC if the ITV has access to the digital database. Always confirm with your local ITV station in Mallorca before spending money on the document.