Traveling Abroad with a Borrowed Car: Downloadable Authorization Template for Bera Residents

If you are planning a cross-border trip from Bera (Vera de Bidasoa) into France or beyond using a vehicle that does not belong to you, you must carry formal proof of authorization. Spanish traffic authorities and international border police require this document to ensure the vehicle has not been reported stolen. This article provides a legally sound, bilingual template that you can download and use to avoid potential seizures or heavy fines at the border.

Instructions on how and where to use this document in Bera

Unlike a tax payment or a formal fine appeal, this document is a private authorization between the vehicle owner and the driver. You do not need to submit this to the Bera Town Hall or the local Guardia Civil station; however, you must keep the original, signed copy in the vehicle’s glove box at all times while abroad.

• Step 1: Print the template provided below.
• Step 2: Ensure the vehicle owner signs it in the presence of a Notary Public if you want maximum legal security, though a simple signature is often sufficient for EU travel.
• Step 3: Keep the document alongside the vehicle's "Permiso de Circulación" (Vehicle Registration) and the "Tarjeta de Inspección Técnica" (ITV card).
• Step 4: If you are traveling through Bera toward the French border, ensure this document is easily accessible in case of a random document check by the Gendarmerie or Spanish authorities.

AUTORIZACIÓN PARA EL USO DE VEHÍCULO EN EL EXTRANJERO / AUTHORIZATION FOR THE USE OF A VEHICLE ABROAD

D./Dña. _____________________________________, con DNI/NIE ____________________, en calidad de propietario/a del vehículo con matrícula _____________________ y marca/modelo __________________________,

Mr./Ms. _____________________________________, holder of ID number ____________________, as the registered owner of the vehicle with license plate _____________________ and make/model __________________________,

AUTORIZA a D./Dña. _____________________________________, con DNI/NIE ____________________, a conducir dicho vehículo fuera del territorio nacional español durante el periodo comprendido entre el ____/____/_____ y el ____/____/_____.

AUTHORIZES Mr./Ms. _____________________________________, holder of ID number ____________________, to drive the aforementioned vehicle outside the Spanish national territory during the period from ____/____/_____ to ____/____/_____.

En Bera, a ______ de ________________ de 20____.

Firma del Propietario / Signature of Owner: __________________________

Additional documentation required

Carrying the authorization letter is only one part of the process. To ensure a smooth journey from Bera, make sure you also carry the following mandatory documents:

• Original Vehicle Registration (Permiso de Circulación): Photocopies are generally not accepted.
• Valid ITV Card: Ensure the vehicle’s technical inspection is up to date.
• Proof of Insurance: Carry the latest receipt of payment or the "Carta Verde" (Green Card) if traveling outside the EU, though it is recommended within the EU as well.
• Valid Driver's License: Ensure it has not expired.

Expert Tip: If the vehicle is registered under a company name, the authorization must be signed by the company administrator and stamped with the company seal. If you are traveling to a country with a different language, having this bilingual template is a major advantage, as it allows foreign police officers to immediately understand the nature of your permission to use the vehicle. Always verify your insurance policy coverage for the specific countries you intend to visit, as some Spanish policies have geographic limitations.